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The Letter of Intent for Maternity Leave is a crucial document in Pakistani employment practice, designed to facilitate formal communication between an employee and their employer regarding maternity leave arrangements. This document is required when a female employee needs to notify her employer of her pregnancy and intention to take maternity leave, as mandated by Pakistani labor laws, particularly the Maternity Benefit Ordinance 1958. The letter should be submitted well in advance of the intended leave start date, typically during the second trimester of pregnancy. It serves multiple purposes: officially documenting the leave request, initiating the process for maternity benefits, establishing clear timelines for leave and return to work, and ensuring proper work handover arrangements. The document helps protect both the employee's rights to maternity benefits and the employer's need for proper workforce planning.

1. Letter Header: Employee's name, designation, department, employee ID, and contact information

2. Date and Reference: Current date and any relevant reference numbers

3. Addressee Details: Supervisor/HR Manager's name, designation, and department

4. Subject Line: Clear indication that this is a maternity leave request

5. Formal Salutation: Appropriate formal greeting

6. Intent Declaration: Clear statement of intention to take maternity leave

7. Leave Details: Proposed start date, duration of leave (as per legal entitlement), and expected return date

8. Medical Information: Expected date of delivery and current stage of pregnancy

9. Handover Plan: Brief outline of work handover arrangements

10. Closing: Formal closing statement, signature, and employee details