The End of Contract Letter to Employee is a critical document used in Qatar when an employment contract reaches its natural conclusion and will not be renewed. It must comply with Qatar Labor Law No. 14 of 2004 and subsequent amendments, particularly regarding notice periods and end-of-service benefits. This document is essential for both local and expatriate employees, serving multiple purposes including formal notification, documentation of final settlements, and initiation of exit procedures. It helps ensure legal compliance, provides clarity to all parties, and protects both employer and employee interests. The letter typically includes comprehensive information about final working days, benefit calculations, handover requirements, and exit procedures, making it a crucial document for proper employment termination in Qatar's business environment.
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1. Letter Header: Company letterhead, date, reference number, and employee's details
2. Subject Line: Clear indication that this is an End of Contract notification
3. Opening Statement: Reference to the employment contract and its natural expiration date
4. Confirmation of Contract End: Clear statement confirming the contract will not be renewed and the final working day
5. Notice Period Confirmation: Confirmation that the letter serves as the required notice under Qatar Labor Law
6. Final Settlement Information: Overview of the end-of-service benefits and final settlement process
7. Handover Requirements: Instructions regarding the handover of company property and work responsibilities
8. Exit Procedures: Overview of required exit procedures and documentation
9. Closing Statement: Expression of appreciation and good wishes
10. Signature Block: Company authorized signatory details and signature space
1. Non-Competition Reminder: Include when the employee's contract contains non-competition clauses that will remain in effect
2. Visa/Immigration Status: Include for expatriate employees requiring information about residence permit cancellation
3. Reference Letter Offer: Include when the company is willing to provide a reference letter
4. Outstanding Projects Section: Include when there are specific projects or tasks that need documentation for handover
5. Rehire Eligibility: Include when specifically stating whether the employee is eligible for future rehire
6. Garden Leave: Include when the employee will be placed on garden leave during the notice period
1. End of Service Benefits Calculation: Detailed breakdown of gratuity calculation as per Qatar Labor Law
2. Final Settlement Statement: Itemized list of all final payments including salary, leave encashment, and other benefits
3. Company Property Checklist: List of company assets to be returned before final settlement
4. Exit Clearance Form: Checklist of departmental clearances required before final settlement
5. Handover Document Template: Standard template for documenting handover of responsibilities and ongoing projects
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