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1. Header and Date: Company letterhead, date, and reference number

2. Addressee Details: Full legal name and address of the subcontractor

3. Subject Line: Clear indication that this is a termination notice with relevant contract reference

4. Contract Reference: Details of the original subcontract agreement including date and project reference

5. Termination Notice: Clear statement of termination and effective date

6. Basis for Termination: Specific clause references from the subcontract and reasons for termination

7. Outstanding Works: Status of current works and immediate requirements for work cessation

8. Handover Requirements: Specific instructions for project documentation, materials, and site handover

9. Final Account: Information about final payment calculations and process

10. Next Steps: Clear timeline and instructions for required actions

11. Closing: Formal closing, signature block, and company details

1. Schedule A - Outstanding Works List: Detailed list of incomplete works and current status

2. Schedule B - Handover Documentation Checklist: List of required documents, certificates, and records to be handed over

3. Schedule C - Final Account Summary: Breakdown of payments, retentions, and any claims or deductions

4. Schedule D - Site Demobilization Plan: Timeline and requirements for removing personnel and equipment

5. Appendix 1 - Previous Notices: Copies of relevant previous correspondence (if termination for breach)

6. Appendix 2 - Photo Documentation: Current site conditions and work status documentation