Proposal Evaluation Form

Proposal Evaluation Form for Saudi Arabia

Proposal Evaluation Form Template for Saudi Arabia

A comprehensive evaluation tool designed to assess and score proposals in accordance with Saudi Arabian procurement regulations and the Government Tenders and Procurement Law. This document facilitates systematic evaluation of technical and financial aspects of proposals, ensuring transparency, fairness, and compliance with Saudi legal requirements. It incorporates weighted scoring criteria, compliance checks, and detailed assessment matrices that align with Saudi Vision 2030's procurement modernization goals while maintaining adherence to local content requirements and Saudization policies.

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What is a Proposal Evaluation Form?

The Proposal Evaluation Form serves as a critical tool in Saudi Arabia's procurement process, designed to standardize and document the evaluation of proposals across various sectors. This document type is mandatory for government entities and recommended for private sector organizations conducting formal procurement processes in Saudi Arabia. The form ensures compliance with the Government Tenders and Procurement Law and its implementing regulations, while incorporating evaluation criteria that align with Saudi Vision 2030 objectives. The Proposal Evaluation Form includes comprehensive scoring matrices for technical and financial assessments, compliance verification, and risk evaluation, enabling evaluators to make informed, transparent, and defensible procurement decisions. It is particularly crucial for high-value contracts and public sector procurement where strict documentation and justification of decisions are required.

What sections should be included in a Proposal Evaluation Form?

1. General Information: Basic details including proposal reference number, project name, submission date, and evaluator information

2. Evaluation Committee Details: Names and positions of evaluation committee members, date of evaluation, and declaration of no conflict of interest

3. Proposal Overview: Summary of the proposal being evaluated, including bidder name, submission date, and proposal reference

4. Technical Evaluation Criteria: Detailed scoring matrix for technical aspects including methodology, experience, qualifications, and proposed approach

5. Financial Evaluation Criteria: Assessment of financial aspects including pricing, cost breakdown, and financial viability

6. Compliance Assessment: Evaluation of compliance with mandatory requirements and submission guidelines

7. Scoring Summary: Overall scoring calculation and weighted results for both technical and financial components

8. Recommendations: Committee's final recommendation based on evaluation results and justification for the decision

What sections are optional to include in a Proposal Evaluation Form?

1. Environmental Impact Assessment: For projects requiring environmental consideration under Saudi regulations

2. Saudization Compliance: Evaluation of proposal's alignment with Saudization requirements, used for projects above certain threshold values

3. Innovation Assessment: For technology or development projects requiring evaluation of innovative solutions

4. Risk Assessment Matrix: Detailed risk evaluation section for high-value or complex proposals

5. Local Content Evaluation: Assessment of local content percentage and compliance with Saudi Vision 2030 localization goals

What schedules should be included in a Proposal Evaluation Form?

1. Technical Evaluation Matrix: Detailed scoring sheets with weighted criteria for technical evaluation

2. Financial Evaluation Worksheet: Detailed pricing analysis and financial scoring calculations

3. Compliance Checklist: Comprehensive list of mandatory requirements and their fulfillment status

4. Evaluator Comments Form: Structured format for individual evaluator comments and observations

5. Reference Project Assessment: Evaluation of similar projects completed by the bidder

6. Qualification Verification Checklist: Verification list for required certifications, licenses, and qualifications

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Free to use

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Government and Public Sector

Construction and Infrastructure

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Procurement

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Technical Evaluation

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Procurement Manager

Technical Evaluation Specialist

Financial Analyst

Project Manager

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What is a Proposal Evaluation Form?

What sections should be included in a Proposal Evaluation Form?

What sections are optional to include in a Proposal Evaluation Form?

What schedules should be included in a Proposal Evaluation Form?

Authors

Alex Denne

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