The Employee Data Privacy Notice is a crucial compliance document required under Singapore's Personal Data Protection Act (PDPA). Organizations must provide this notice to inform employees about how their personal data is handled, ensuring transparency and compliance with data protection obligations. The notice addresses various aspects of data processing, including collection purposes, security measures, retention policies, and employee rights. It's particularly important in today's digital workplace where organizations process increasing amounts of personal data.
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1. Introduction and Scope: Explains the purpose of the notice and who it applies to (employees, contractors, job applicants)
2. Types of Personal Data Collected: Comprehensive list of personal data categories collected and processed
3. Purposes of Collection: Detailed explanation of why the organization collects and processes personal data
4. Legal Basis for Processing: Explanation of the legal grounds for data collection and processing under PDPA
5. Data Protection Measures: Description of security measures implemented to protect personal data
6. Data Retention: Information about how long data is kept and when it will be deleted
7. Employee Rights: Explanation of employees' rights regarding their personal data under PDPA
1. International Data Transfers: Required if personal data is transferred outside Singapore, including details of transfer mechanisms and safeguards
2. Automated Decision Making: Information about automated processing of personal data in employment context
3. Special Categories of Data: Specific provisions for handling sensitive personal data such as health information or biometric data
1. Schedule 1 - Data Categories Matrix: Detailed breakdown of data types, purposes, and retention periods
2. Schedule 2 - Security Procedures: Detailed information about data security measures and protocols
3. Schedule 3 - Data Subject Request Forms: Standard forms for employees to exercise their data rights
4. Schedule 4 - Third Party Processors List: List of authorized data processors and their roles
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