The End of Tenancy Agreement Letter is a crucial document in Australian property management that formally initiates the process of concluding a tenancy arrangement. It serves as an official communication between tenants and landlords or property managers, documenting the intended vacation date, final inspection arrangements, and bond refund requests. This document must align with specific state and territory residential tenancy laws in Australia, particularly regarding notice periods and termination procedures. It's typically used when a fixed-term lease is ending, when a periodic tenancy is being terminated, or in situations requiring early lease termination. The letter creates a paper trail for both parties' protection and helps ensure a smooth transition process.
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1. Sender's Details: Full name, current address, and contact information of the tenant(s)
2. Date: Current date when the letter is written
3. Recipient's Details: Landlord's or property manager's full name and address
4. Property Reference: Address of the rental property being vacated
5. Formal Notice: Clear statement of intention to end the tenancy
6. Termination Date: Specific date when the tenancy will end, ensuring compliance with notice period requirements
7. Key Return Arrangements: Details of when and how keys will be returned
8. Bond Refund Request: Request for the return of the rental bond and preferred payment method
9. Final Inspection: Proposed date and time for final property inspection
10. Forwarding Address: New address for future correspondence
11. Closing: Professional closing statement with signature
1. Reason for Termination: Include when there's a specific reason that needs to be documented, such as end of fixed term or breach of agreement
2. Maintenance Issues: List of any outstanding maintenance issues that need addressing, if applicable
3. Early Termination Details: Include when ending the lease before the fixed term expires, including any break lease fees or arrangements
4. Utility Disconnection: Information about utility disconnection arrangements, if tenant is responsible
5. Cleaning Arrangements: Details of professional cleaning services arranged, if required
6. COVID-19 Considerations: Any specific arrangements needed due to current health restrictions or guidelines
1. Property Condition Report: Current photographs and documentation of property condition
2. Final Meter Readings: Documentation of final utility meter readings
3. Cleaning Receipts: Copies of professional cleaning service receipts if applicable
4. Original Lease Agreement: Copy of the original lease agreement for reference
5. Maintenance Records: Documentation of any maintenance requests and completions during tenancy
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Tenant Relations Officer
Legal Counsel
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Property Administrator
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Tenancy Coordinator
Bond Administrator
Compliance Officer
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