The New Job Form is a critical document used at the commencement of employment in Australia to establish and record the fundamental aspects of the employment relationship. It serves multiple purposes: ensuring compliance with Australian employment legislation, particularly the Fair Work Act 2009; capturing essential employee information for payroll and HR purposes; and documenting agreed employment terms and conditions. The form includes mandatory elements such as personal details, tax declarations, superannuation choices, and employment conditions, while also incorporating company-specific requirements. It forms part of the employee's permanent record and is typically processed before or on the first day of employment.
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1. Employee Personal Information: Basic details including full name, date of birth, contact information, emergency contacts, and tax file number
2. Employment Details: Position title, department, employment type (full-time/part-time/casual), start date, work location, and reporting relationships
3. Remuneration Details: Base salary/wage, superannuation arrangements, payment frequency, and banking details for salary payments
4. Hours of Work: Standard working hours, roster patterns if applicable, and break entitlements
5. Leave Entitlements: Overview of annual leave, personal/carer's leave, and other leave entitlements
6. Probation Period: Length of probation period and conditions
7. Notice Period: Required notice periods for termination by either party
8. Statutory Declarations: Employee declarations regarding right to work in Australia, accuracy of provided information
9. Privacy Statement: Information about how personal data will be collected, used, and stored
10. Acknowledgment and Acceptance: Section for employee signature and date, confirming understanding and acceptance of terms
1. Qualification Requirements: For roles requiring specific qualifications, licenses, or certifications
2. Vehicle Allowance: When the role includes provision of a company vehicle or vehicle allowance
3. Commission Structure: For sales roles or positions with performance-based incentives
4. Shift Loadings: For roles involving shift work with applicable penalties
5. Confidentiality Agreement: For roles with access to sensitive information
6. Tools and Equipment: When specific equipment or tools are provided by the employer
7. Travel Requirements: For roles involving regular travel or FIFO arrangements
8. Working from Home Arrangements: For roles with remote working options
1. Schedule A - Position Description: Detailed description of role responsibilities and requirements
2. Schedule B - Company Policies: Key workplace policies including code of conduct, WHS, anti-discrimination
3. Schedule C - Tax File Number Declaration: ATO required form for tax purposes
4. Schedule D - Superannuation Choice Form: Standard superannuation choice form
5. Schedule E - Fair Work Information Statement: Mandatory information statement for new employees
6. Schedule F - Workplace Health and Safety Checklist: Basic WHS induction and acknowledgment form
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Relevant Teams
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People and Culture
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