Employment Verification Form Template for Australia

An Employment Verification Form is a formal document used in Australia to confirm an individual's current or previous employment status, terms, and conditions. This document, governed by Australian employment and privacy laws, particularly the Privacy Act 1988 and Fair Work Act 2009, provides authorized third parties with verified employment information. The form includes essential details such as employment dates, position held, and employment status, while ensuring compliance with privacy regulations and maintaining appropriate confidentiality standards.

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What is a Employment Verification Form?

The Employment Verification Form serves as a standardized method for confirming employment details in the Australian business environment. It is commonly requested by financial institutions for loan applications, prospective employers for reference checks, government agencies for various applications, or other authorized third parties requiring verification of an individual's employment status. The form must comply with Australian privacy legislation, particularly the Privacy Act 1988, and various state-specific employment laws. It typically includes verified information about employment dates, position, salary (if authorized), and employment status, while maintaining appropriate confidentiality and data protection standards. The document requires proper authorization from the employee and must be completed by an authorized representative of the current or former employer.

What sections should be included in a Employment Verification Form?

1. Employee Information: Basic personal details of the employee including full name, date of birth, and employee ID (if applicable)

2. Employment Details: Current employment status, job title, employment type (full-time/part-time/casual), and dates of employment

3. Employer Information: Company details including legal name, ABN, address, and contact information

4. Authorization: Employee's consent for release of information and privacy notice in accordance with the Privacy Act 1988

5. Verification Statement: Official statement confirming the accuracy of the provided information

6. Authorized Signatory: Details and signature of the authorized company representative providing the verification

What sections are optional to include in a Employment Verification Form?

1. Salary Information: Details of current or past salary, used when specifically requested and authorized by the employee

2. Performance Information: Brief statement about performance or conduct, only included when specifically requested for reference checking purposes

3. Reason for Departure: If the employee has left the organization, reason for ending employment (only if authorized by employee)

4. Additional Certifications: Information about specific qualifications or certifications held by the employee in their role

5. Work Rights Verification: Confirmation of right to work in Australia, included for visa holders or when specifically required

What schedules should be included in a Employment Verification Form?

1. Privacy Notice: Detailed privacy statement explaining how the information will be used and protected

2. Employee Consent Form: Separate attachment for employee's detailed authorization for information release

3. Position Description: Optional attachment providing details of the employee's role and responsibilities

4. Supporting Documentation: Any additional documents required to support the verification (e.g., payslips, contract excerpts)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

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Generate a Bespoke Document

Download a Standard Employment Verification Form

Review your own Employment Verification Form

What is a Employment Verification Form?

What sections should be included in a Employment Verification Form?

What sections are optional to include in a Employment Verification Form?

What schedules should be included in a Employment Verification Form?

Authors

Alex Denne

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