The Participant Risk Assessment Template has been developed to meet the growing need for standardized risk assessment processes in Australian service delivery contexts. This document is essential when organizations need to evaluate and document potential risks associated with participant engagement in services or activities. It incorporates requirements from the Work Health and Safety Act 2011, Privacy Act 1988, and relevant state-specific legislation. The template is designed to help service providers maintain compliance while ensuring participant safety and wellbeing through systematic risk identification, assessment, and management. It should be used prior to participant engagement in new activities or services, during regular review periods, or when circumstances change significantly.
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1. 1. Document Control: Version control, review dates, and approval information
2. 2. Purpose and Scope: Outlines the objectives of the risk assessment and its application scope
3. 3. Definitions: Key terms used throughout the document including risk-related terminology
4. 4. Participant Information: Details of the participant being assessed, including relevant medical or physical conditions
5. 5. Activity Description: Detailed description of activities being assessed
6. 6. Risk Assessment Matrix: Standard risk evaluation matrix showing likelihood and consequence ratings
7. 7. Hazard Identification: Systematic identification of potential hazards related to participant participation
8. 8. Risk Analysis: Assessment of identified risks using the risk matrix
9. 9. Control Measures: Specific controls to be implemented to mitigate identified risks
10. 10. Monitoring and Review: Processes for ongoing monitoring and review of risk controls
11. 11. Emergency Procedures: Specific emergency response procedures related to identified risks
12. 12. Sign-off and Approval: Approval requirements and authorisation process
1. Special Equipment Requirements: Details of any specialized equipment needed for risk control, used when activities require specific safety equipment
2. Environmental Considerations: Assessment of environmental factors affecting risk, included for outdoor activities
3. Communication Protocol: Specific communication requirements and procedures, included for complex activities or those involving multiple parties
4. Medication Management: Procedures for handling participant medications, included when participants require medical management
5. Behavioral Support Needs: Specific behavioral support requirements and strategies, included for participants with behavioral support needs
6. Transport Considerations: Risk assessment specific to transport requirements, included when transport is part of the activity
1. Schedule A: Risk Matrix Guide: Detailed guide for using the risk assessment matrix
2. Schedule B: Hazard Checklist: Comprehensive checklist of potential hazards to consider
3. Schedule C: Control Measures Library: Reference list of standard control measures for common risks
4. Schedule D: Incident Report Form: Template for reporting incidents or near-misses
5. Schedule E: Medical Information Form: Template for collecting relevant medical information
6. Schedule F: Emergency Contact Details: Template for recording emergency contact information
7. Appendix 1: Relevant Legislation: Summary of applicable laws and regulations
8. Appendix 2: Review History: Log of risk assessment reviews and updates
Authors
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Disability Services
Aged Care
Community Services
Education
Sports and Recreation
Child Care
Mental Health Services
Allied Health Services
Social Services
Rehabilitation Services
Youth Services
Relevant Teams
Risk Management
Operations
Clinical Governance
Quality Assurance
Health and Safety
Service Delivery
Compliance
Client Services
Program Management
Care Coordination
Relevant Roles
Risk Assessment Officer
Safety Coordinator
Service Coordinator
Program Manager
Clinical Manager
Support Worker
Care Coordinator
Occupational Therapist
Safety Manager
Quality Assurance Manager
Operations Manager
Compliance Officer
Health and Safety Representative
Case Manager
Service Director
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