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The Direct Deposit Letter serves as a crucial document in Belgian business operations, facilitating secure and efficient electronic fund transfers between parties. This document is commonly used when establishing new employment relationships, setting up vendor payment arrangements, or modifying existing payment methods. It contains all necessary banking information, authorization statements, and specific transfer instructions required by Belgian banking regulations. The letter must comply with various Belgian laws, including the Civil Code, Privacy Act, and Payment Services Law, particularly regarding the handling of sensitive financial information and consent requirements. Direct Deposit Letters are increasingly important in modern banking practices, offering a secure and efficient alternative to paper-based payment methods while ensuring compliance with Belgian banking protocols and privacy standards.

1. Date and Letterhead: Current date and company letterhead with full contact details

2. Bank Details: Account holder name, bank name, IBAN, BIC/SWIFT code, and account currency

3. Payment Purpose: Clear statement of the purpose of the direct deposit arrangement (e.g., salary, vendor payments, etc.)

4. Authorization Statement: Explicit authorization for the institution to process direct deposits

5. Effective Date: When the direct deposit arrangement should begin

6. Signature Block: Space for authorized signatory's name, title, and signature