The Limited Company Invoice is a fundamental business document used in Belgian commercial transactions, essential for both the service provider and the client. This document type is specifically designed for limited companies (BV/SRL) operating under Belgian law, incorporating all elements required by Belgian VAT legislation, the Company Code, and relevant EU directives. It serves multiple purposes: requesting payment for goods or services, providing proof of transaction for tax purposes, and maintaining proper business records. The invoice must include mandatory information such as company details, VAT numbers, precise description of goods or services, and payment terms. It's particularly important in Belgium where strict invoicing regulations exist, including specific requirements for language use, VAT reporting, and electronic invoicing standards. The document is crucial for maintaining compliance with Belgian tax authorities and ensuring proper business documentation.
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1. Company Information Header: Issuing company's full legal name, company registration number, VAT number, registered address, and contact details
2. Client Information: recipient's full legal name, VAT number (if applicable), and complete billing address
3. Invoice Details: Invoice number, issue date, and due date
4. Service/Product Description: Detailed description of goods or services provided, including quantity and unit price
5. Financial Summary: Subtotal, VAT amount (with rate specified), and total amount due
6. Payment Information: Bank account details, payment terms, and payment reference
7. Legal Notices: Mandatory legal statements required under Belgian law, including late payment terms
1. Purchase Order Reference: Include when the client has provided a PO number or when required by client's procurement process
2. Delivery Details: Use when goods are physically delivered to a different address than the billing address
3. Project Reference: Include when the invoice relates to a specific project or contract
4. Discount Information: Include when applying any special discounts or promotional rates
5. Contact Person Details: Add when there's a specific contact person for invoice queries
6. Intrastat Information: Required for EU cross-border transactions when applicable
7. Currency Exchange Information: Include when invoice is issued in a currency other than EUR
1. Detailed Time Sheet: Breakdown of hours worked and rates (for service-based invoices)
2. Bill of Materials: Detailed list of materials used or products supplied
3. Service Level Agreement Reference: Reference to applicable SLA terms if part of a larger service contract
4. Delivery Notes: Copies of delivery confirmation documents when physical goods are supplied
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