The Retirement Letter To Employee is a crucial document in Belgian employment practice that formalizes the retirement process between an employer and an employee. It is typically used when an employee reaches the statutory retirement age (currently 65 in Belgium, with planned increases to 66 by 2025 and 67 by 2030) or opts for early retirement under applicable schemes. The document must comply with Belgian labor law, social security regulations, and any applicable collective bargaining agreements. It serves as an official record of the retirement decision, outlines all relevant benefits and entitlements, and provides guidance on the retirement transition process. The letter should be issued with sufficient notice before the effective retirement date and may need to be accompanied by additional documentation regarding pension benefits, healthcare continuation, and final settlements.
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1. Letter Header: Company letterhead, date, and formal addressing of the employee including their full name and current position
2. Confirmation of Retirement: Clear statement confirming the employee's retirement and the effective date
3. Service Acknowledgment: Recognition of the employee's years of service and contributions to the company
4. Retirement Benefits Overview: Brief summary of key retirement benefits and entitlements
5. Next Steps: Clear outline of what the employee needs to do before their last day
6. Contact Information: Details of HR representative or relevant contact person for retirement-related queries
7. Closing: Professional closing with well-wishes and signature block
1. Transition Plan: Include when the employee holds a key position requiring knowledge transfer or handover
2. Exit Interview: Include if company policy requires an exit interview for retiring employees
3. Post-Retirement Relationship: Include if offering consulting opportunities or alumni program membership
4. Celebration Plans: Include if the company is planning a retirement celebration or farewell event
5. Company Property Return: Include if the employee needs to return specific company assets or equipment
6. Non-Compete/Confidentiality Reminder: Include for senior positions or roles with access to sensitive information
1. Pension Benefits Statement: Detailed breakdown of pension benefits and payment schedule
2. Healthcare Continuation Details: Information about post-retirement healthcare coverage and options
3. Final Settlement Calculation: Breakdown of final payment including unused vacation, bonuses, and other entitlements
4. Retirement Checklist: Step-by-step checklist of actions required before the retirement date
5. Benefits Summary: Comprehensive summary of all applicable retirement benefits and how to claim them
6. Contact Directory: List of relevant contacts for various retirement-related matters (HR, pension administrator, etc.)
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