The Certificate of Completion for Construction Project is a critical document in Canadian construction law and practice, required upon substantial completion of construction works. It serves as official documentation that the project has reached a state where it can be used for its intended purpose, despite possibly minor outstanding deficiencies. This certificate is mandated by provincial construction acts and is essential for triggering several important project milestones, including the release of holdback funds, commencement of warranty periods, and transfer of project responsibilities. The document must include specific details about the project, parties involved, completion date, and any outstanding deficiencies. It requires careful review and sign-off from authorized parties such as architects, engineers, or payment certifiers, depending on provincial requirements. The certificate's format and content must comply with provincial regulations and may need to align with municipal building code requirements.
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1. Project Identification: Details of the construction project including project name, address, permit numbers, and reference contract numbers
2. Parties Identification: Full legal names and roles of all relevant parties (Owner, Contractor, Architect/Engineer, Payment Certifier)
3. Completion Declaration: Formal statement declaring the project or designated portion is complete as per contract requirements
4. Date of Substantial Completion: Clear statement of the date when substantial completion was achieved
5. Inspection Confirmation: Confirmation that necessary inspections have been completed and passed
6. Outstanding Deficiencies: List of any minor deficiencies that do not prevent occupancy or use
7. Signatures and Professional Seals: Space for required signatures from authorized parties and professional seals where required
1. Partial Completion Details: Used when certificate covers only a portion of the project, specifying which areas or systems are included
2. Warranty Commencement: Include when specific warranty periods need to be documented as starting from the completion date
3. Holdback Release Terms: Required when the certificate triggers holdback release and specific conditions need to be documented
4. Occupancy Conditions: Include when there are specific conditions or restrictions related to occupancy
5. Value of Work Completed: Used when financial information needs to be certified for payment purposes
1. Schedule A - Deficiency List: Detailed list of all outstanding minor deficiencies, including completion timeline and value
2. Schedule B - Inspection Reports: Copies of final inspection reports from relevant authorities and consultants
3. Schedule C - Systems Verification: Documentation confirming testing and commissioning of building systems
4. Schedule D - As-Built Drawings List: Index of as-built drawings and documents transferred to owner
5. Appendix 1 - Photographs: Documentary photographs of completed work
6. Appendix 2 - Warranties and Guarantees: List of all applicable warranties and guarantees, including start dates and durations
Authors
Relevant legal definitions
Clauses
Relevant Industries
Commercial Construction
Residential Development
Industrial Construction
Infrastructure Development
Institutional Construction
Healthcare Facilities
Educational Facilities
Retail Development
Municipal Infrastructure
Transportation Infrastructure
Relevant Teams
Legal
Construction Management
Project Management
Operations
Facilities Management
Quality Assurance
Contract Administration
Development
Property Management
Risk Management
Relevant Roles
Project Manager
Construction Manager
Site Superintendent
Contract Administrator
Senior Architect
Professional Engineer
Quantity Surveyor
Building Inspector
Development Manager
Construction Legal Counsel
Property Developer
Facility Manager
Chief Operating Officer
Project Coordinator
Quality Control Manager
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