The Grievance Hearing Invite Letter is a crucial document in the formal grievance process under English and Welsh employment law. It is issued when an employee has raised a formal grievance and requires careful drafting to ensure compliance with the Employment Rights Act 1996 and ACAS Code of Practice. The letter should be sent promptly after receiving a grievance, typically within 5 working days, and must include specific details about the hearing, the employee's rights, and the process to be followed. This document forms part of the official record and may be scrutinized in the event of an employment tribunal.
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1. Letter Date and Address Details: Employee's name and address, date, and formal letterhead
2. Acknowledgment of Grievance: Reference to the grievance raised and date received
3. Meeting Details: Proposed date, time, and location of the hearing
4. Right to Accompaniment: Information about the right to be accompanied by a colleague or trade union representative
5. Process Information: Brief explanation of what will happen during the hearing
6. Contact Information: Details of who to contact if unable to attend or have questions
1. Special Arrangements: Include when reasonable adjustments are needed for disabled employees
2. Translation Services: Include when English is not the employee's first language
3. Remote Meeting Details: Include when meeting will be held virtually
1. Company Grievance Policy: Copy of relevant company policy and procedures
2. Original Grievance: Copy of the written grievance submitted by the employee
3. Supporting Documentation: Any relevant evidence or documentation to be discussed at the hearing
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