The Referee Declaration Form is a crucial document used in Hong Kong's business and professional environment when formal references are required for employment, education, professional certification, or other official purposes. This document ensures compliance with Hong Kong's legal requirements, particularly the Personal Data (Privacy) Ordinance and Defamation Ordinance. The form requires referees to formally declare their relationship with the subject, provide accurate information, and consent to the use of their personal data. It includes essential protections for all parties involved and helps organizations maintain proper documentation of reference checks. The Referee Declaration Form is particularly important in Hong Kong's highly regulated sectors where formal reference checks are mandatory or standard practice.
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1. Referee Personal Information: Section for referee's full name, contact details, professional title, and organization
2. Subject Information: Details of the person being referred to, including full name and relevant identification
3. Relationship Declaration: Statement describing the capacity and duration in which the referee knows the subject
4. Declaration of Truth: Formal statement confirming all information provided is true and accurate to the best of knowledge
5. Privacy Notice: Statement regarding how the personal data will be used and handled in compliance with PDPO
6. Signature Block: Space for referee's signature, date, and witness signature if required
1. Professional Qualifications: Section for referee's relevant qualifications when the reference is for professional certification or licensing
2. Conflict of Interest Declaration: Additional section when the referee needs to declare any potential conflicts of interest
3. Confidentiality Statement: Optional section when the reference involves sensitive or confidential information
4. Electronic Submission Consent: Required only when the form will be submitted electronically
5. Language Declaration: Required when the form is bilingual or when the referee's primary language is not English
1. Guidelines for Completion: Instructions and guidelines for filling out the declaration form correctly
2. Code of Conduct: Reference document outlining expected behavior and responsibilities of referees
3. Privacy Policy: Detailed privacy policy regarding handling of personal information
4. Reference Questions: Structured set of questions about the subject that the referee needs to answer
Authors
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Education
Healthcare
Legal Services
Professional Services
Technology
Manufacturing
Retail
Public Sector
Non-Profit
Sports and Recreation
Construction
Real Estate
Insurance
Relevant Teams
Human Resources
Legal
Compliance
Recruitment
Professional Development
Risk Management
Academic Affairs
Personnel Administration
Background Verification
Corporate Governance
Relevant Roles
Human Resources Manager
Recruitment Specialist
Compliance Officer
Legal Counsel
Department Head
Senior Manager
Director
Professional Development Officer
Academic Registrar
Employment Verification Specialist
Background Check Coordinator
Talent Acquisition Manager
Corporate Secretary
Risk Manager
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