The Scholarship Confirmation Letter is a crucial document used in Hong Kong's educational sector to formally communicate and establish the terms of a scholarship award. This document is typically issued after a student has been selected for a scholarship and serves as the official confirmation and legal record of the arrangement. It outlines the financial support, academic requirements, payment schedules, and any additional obligations, ensuring compliance with Hong Kong education and contract law. The letter is designed to protect both the institution's interests and the student's rights by clearly documenting all aspects of the scholarship agreement. It may be required for various purposes, including visa applications for international students, internal record-keeping, and audit compliance.
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1. Letterhead and Date: Institution's official letterhead, including logo, address, and date of issuance
2. Recipient Details: Student's full name, address, and any relevant identification numbers
3. Subject Line: Clear indication that this is a scholarship confirmation letter with relevant reference numbers
4. Congratulatory Opening: Formal congratulations and confirmation of scholarship award
5. Scholarship Details: Specific details about the scholarship including amount, duration, and payment schedule
6. Academic Requirements: Minimum GPA, course load, or other academic standards that must be maintained
7. Terms and Conditions: Key conditions and requirements for maintaining the scholarship
8. Payment Information: Details about how and when the scholarship funds will be disbursed
9. Acceptance Instructions: Clear instructions on how to accept the scholarship and any deadlines
10. Contact Information: Details of the relevant office or person to contact for queries
11. Closing: Formal closing, including signature block for authorized representative
1. Bond Requirements: Include when the scholarship comes with post-graduation employment or service obligations
2. Additional Benefits: Include when scholarship includes benefits beyond financial support (e.g., mentorship, internship opportunities)
3. Research/Project Requirements: Include for research-based scholarships or those requiring specific project work
4. International Student Provisions: Include for international students, covering visa requirements and special conditions
5. Part-time Work Restrictions: Include when there are limitations on employment during the scholarship period
6. Community Service Requirements: Include when the scholarship requires community service or volunteer work
1. Schedule A - Payment Schedule: Detailed breakdown of payment amounts and dates
2. Schedule B - Academic Requirements: Detailed explanation of academic standards and assessment periods
3. Appendix 1 - Acceptance Form: Form for formal acceptance of the scholarship and its terms
4. Appendix 2 - Bank Details Form: Form for providing banking information for scholarship disbursement
5. Appendix 3 - Student Declaration: Declaration form covering compliance with terms and conditions
Authors
Relevant legal definitions
Clauses
Relevant Industries
Education
Higher Education
Academic Research
Non-Profit
Public Sector
Professional Services
Financial Services
Relevant Teams
Academic Affairs
Student Services
Financial Aid
Legal
Admissions
Finance
Compliance
International Office
Registry
Student Administration
Relevant Roles
Academic Dean
Financial Aid Officer
Scholarship Coordinator
Student Services Manager
Education Administrator
Legal Counsel
Admissions Director
Finance Director
Academic Registrar
Compliance Officer
International Student Advisor
Program Director
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