The Vacation Rental Agreement serves as a crucial legal document for property owners in Hong Kong who wish to rent their properties for short-term vacation stays. This agreement is essential in today's growing sharing economy and digital travel marketplace, where short-term rentals have become increasingly popular. It provides comprehensive coverage of all aspects of the rental relationship, including property usage, payment terms, liability provisions, and compliance with Hong Kong's specific regulatory requirements, particularly the Hotel and Guesthouse Accommodation Ordinance. The document is designed to protect both the property owner's interests and the tenant's rights while ensuring clarity in terms and conditions for vacation rentals.
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1. Parties: Identification of the property owner/landlord and the vacation renter/tenant, including full contact details
2. Background: Brief context explaining the purpose of the agreement for short-term vacation rental
3. Definitions: Key terms used throughout the agreement including 'Property', 'Rental Period', 'Check-in Time', 'Check-out Time', etc.
4. Property Details: Specific description and address of the rental property
5. Rental Period: Specific dates and times for check-in and check-out
6. Rental Fees and Payment Terms: Rental amount, payment schedule, security deposit, and payment methods
7. Cancellation Policy: Terms and conditions for cancellation by either party and associated refunds
8. Use of Property: Rules and restrictions regarding property usage, maximum occupancy, and prohibited activities
9. Obligations of the Owner: Owner's responsibilities including maintenance, utilities, and service provisions
10. Obligations of the Renter: Renter's responsibilities including proper use, reporting damages, and compliance with rules
11. Insurance and Liability: Insurance requirements and liability allocation between parties
12. Termination: Circumstances and procedures for early termination of the agreement
13. Governing Law: Specification of Hong Kong law as governing law and jurisdiction
1. Additional Services: Details of extra services such as cleaning, airport transfer, or concierge services
2. Pet Policy: Include when pets are allowed, specifying additional deposits and rules
3. Pool/Facilities Usage: Include for properties with swimming pools or special facilities, detailing usage rules and safety requirements
4. Special Events: Include if the property allows parties or events, specifying conditions and additional fees
5. Internet/Technology Use: Include detailed terms for properties providing internet or smart home features
6. Property Management: Include when a third-party property manager is involved in managing the rental
7. COVID-19 Protocols: Include specific health and safety protocols during pandemic conditions
8. Long-term Booking Terms: Include for properties accepting bookings longer than typical vacation periods
1. Schedule 1: Inventory List: Detailed list of furniture, appliances, and items provided in the property
2. Schedule 2: Property Rules and Regulations: Specific house rules, building regulations, and community guidelines
3. Schedule 3: Condition Report: Detailed description of property condition with photos at the start of rental
4. Schedule 4: Fee Schedule: Breakdown of all fees, including optional services and potential penalties
5. Schedule 5: Emergency Procedures: Emergency contact numbers and procedures for various situations
6. Appendix A: Property Photos: Current photographs of the property and its facilities
7. Appendix B: Check-in/Check-out Procedures: Detailed procedures for arrival and departure
8. Appendix C: Local Area Information: Important information about the neighborhood, amenities, and transportation
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