The Catering Quotation serves as a formal business proposal document widely used in Indonesia's food service industry. It is typically prepared when a client requests catering services for events, corporate functions, or ongoing service arrangements. The document must comply with Indonesian regulations, particularly Law No. 18 of 2012 on Food and relevant Ministry of Health regulations regarding food safety and service standards. The quotation includes essential elements such as menu options, pricing structures, service details, and terms and conditions, while considering local business practices and legal requirements. It serves as the foundation for subsequent service agreements and helps establish clear expectations between the catering service provider and the client. The document is designed to be both comprehensive in its content and flexible enough to accommodate various catering service scenarios, from corporate events to private functions.
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1. Company Information: Details of the catering company including business name, registration number, contact details, and food safety certification numbers
2. Client Information: Space for client's name, contact details, and event information
3. Event Details: Specific information about the event including date, time, location, and number of guests
4. Menu Options: Detailed description of proposed menu items, including dietary options and allergen information
5. Pricing Structure: Breakdown of costs including per-person pricing, minimum orders, and any volume discounts
6. Services Included: List of standard services included in the quote (e.g., setup, service staff, equipment, cleanup)
7. Payment Terms: Required deposits, payment schedule, and accepted payment methods
8. Validity Period: Duration for which the quotation remains valid
9. Terms and Conditions: Basic terms including cancellation policy, minimum notice periods, and liability limitations
1. Equipment Rental: Additional equipment available for rent, used when the event requires special equipment not included in standard service
2. Staff Requirements: Detailed staffing breakdown, included when the event requires specific staffing arrangements
3. Venue Requirements: Specific venue needs and setup requirements, included when the catering service needs particular facilities or setup space
4. Transportation Fees: Additional charges for delivery and transport, included when the venue is outside standard service area
5. Special Arrangements: Custom requirements such as themed decoration or special dietary needs, included for events with specific customization needs
6. Insurance Coverage: Details of insurance coverage, included for large-scale events or when requested by client
1. Menu Details: Detailed menu options with full descriptions, portions, and presentation details
2. Price List: Comprehensive price list including all available options and add-ons
3. Equipment List: Detailed list of available equipment and their specifications
4. Service Staff Schedule: Breakdown of staff deployment times and roles
5. Food Safety Certificates: Copies of relevant food safety and handling certificates
6. Previous Event Photos: Portfolio of previous similar events (if requested)
Relevant legal definitions
Clauses
Relevant Industries
Hospitality
Food & Beverage
Events Management
Corporate Services
Tourism
Wedding Industry
Entertainment
Education
Healthcare
Conference & Exhibition
Relevant Teams
Operations
Sales
Business Development
Procurement
Events
Food Service
Administration
Legal
Finance
Facilities Management
Relevant Roles
Catering Manager
Event Coordinator
Food Service Director
Operations Manager
Sales Manager
Business Development Executive
Procurement Officer
Corporate Events Manager
Wedding Planner
Venue Manager
Executive Chef
Contract Administrator
Facilities Manager
Administrative Assistant
Office Manager
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