51Ƶ

Employee Exit Clearance Form for Indonesia

Employee Exit Clearance Form Template for Indonesia

This document serves as a comprehensive clearance form for employee exits in accordance with Indonesian labor laws, particularly Law No. 13 of 2003 on Manpower and its amendments under the Omnibus Law (Law No. 11 of 2020). It facilitates a structured process for employee departures by ensuring all necessary departmental clearances are obtained, company assets are returned, access rights are revoked, and final settlements are properly documented. The form includes various departmental sign-offs, property return confirmations, and final settlement details, while incorporating specific requirements under Indonesian employment regulations regarding termination procedures and documentation.

Your data doesn't train Genie's AI

You keep IP ownership of your information

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Download a Standard Template

4.6 / 5
4.8 / 5
Access for free
OR

Alternatively: Run an advanced review of an existing
Employee Exit Clearance Form

Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.

What is a Employee Exit Clearance Form?

The Employee Exit Clearance Form is a crucial document used in Indonesian organizations to manage and document the formal departure process of employees. It ensures compliance with Indonesian labor laws, particularly the Manpower Law and its recent amendments, while protecting both employer and employee interests during the separation process. This document becomes necessary whenever an employee leaves the organization, whether through resignation, retirement, or termination, and serves multiple purposes: documenting the return of company property, securing departmental clearances, managing access revocations, handling knowledge transfer, and processing final settlements. The form helps organizations maintain proper records for audit purposes and minimize potential disputes regarding the exit process.

What sections should be included in a Employee Exit Clearance Form?

1. Employee Information: Basic details including employee name, ID, position, department, and last working day

2. Immediate Supervisor Clearance: Confirmation of handover of duties, completion of pending tasks, and knowledge transfer

3. IT Department Clearance: Verification of return of IT assets, deactivation of accounts and systems access

4. HR Department Clearance: Confirmation of submission of resignation letter, exit interview completion, and benefits documentation

5. Finance Department Clearance: Verification of financial settlements, advance payments, and expense claims

6. Administrative Clearance: Confirmation of return of company property including ID cards, access cards, and other physical assets

7. Final Settlement Declaration: Statement of all final payments, deductions, and settlements

8. Acknowledgment: Employee and employer signatures confirming completion of exit process

What sections are optional to include in a Employee Exit Clearance Form?

1. Intellectual Property Declaration: Required for employees with access to proprietary information or involved in R&D

2. Client/Project Handover: Needed for client-facing roles or project managers

3. Laboratory/Facility Clearance: Required for employees working in specialized facilities or laboratories

4. Security Clearance: For employees with access to highly sensitive areas or information

5. International Assignment Closure: Required for employees who were on international assignments

6. Vehicle Clearance: For employees who were assigned company vehicles

What schedules should be included in a Employee Exit Clearance Form?

1. Schedule A - Company Property Checklist: Detailed list of company property to be returned with confirmation boxes

2. Schedule B - IT Systems Access List: Comprehensive list of IT systems and applications requiring deactivation

3. Schedule C - Final Settlement Calculation Sheet: Detailed breakdown of final payment including salary, benefits, and deductions

4. Schedule D - Knowledge Transfer Document: Template for documenting critical information and pending tasks handover

5. Appendix 1 - Exit Interview Form: Standard format for conducting and recording exit interview

6. Appendix 2 - Confidentiality Reminder: Summary of ongoing confidentiality obligations post-employment

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Indonesia

Publisher

Genie AI

Document Type

Employment Form

Cost

Free to use
Relevant legal definitions




























Clauses




















Relevant Industries

Manufacturing

Technology

Financial Services

Healthcare

Education

Retail

Construction

Mining

Agriculture

Telecommunications

Professional Services

Hospitality

Transportation

Energy

Public Sector

Non-Profit Organizations

Relevant Teams

Human Resources

Finance

Information Technology

Administration

Legal

Compliance

Operations

Security

Facilities Management

Relevant Roles

HR Manager

HR Business Partner

HR Administrator

Department Manager

Team Leader

Supervisor

Finance Manager

IT Manager

Administrative Manager

Compliance Officer

Legal Counsel

Company Secretary

Operations Manager

Security Manager

Facilities Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Tax Forms For New Employee

Mandatory Indonesian tax registration and documentation forms for new employees, complying with Indonesian Income Tax Law and DGT regulations.

find out more

Evaluation For Employees

An Indonesian law-compliant employee evaluation framework for systematic assessment of employee performance and professional development.

find out more

Work Permit Medical Check Up Form

Mandatory medical examination form for foreign workers seeking work permits in Indonesia, compliant with Indonesian labor and immigration regulations.

find out more

Medical Examination Form For Employment

An Indonesian-compliant pre-employment medical examination form for assessing candidate health status and job fitness.

find out more

Job Arrangement Letter

An Indonesian-law compliant employment offer letter that outlines key terms and conditions of employment, serving as a binding employment contract when accepted.

find out more

Payroll Forms For Employee

Comprehensive payroll documentation package for processing employee compensation in compliance with Indonesian labor laws and regulations.

find out more

New Employee Details Form

An Indonesian-compliant form for collecting new employee information and ensuring proper registration with relevant authorities.

find out more

Company Contract For Employees

Standard Indonesian employment contract template compliant with Manpower Law No. 13 of 2003, establishing terms of employment between company and employee.

find out more

Pay Increase Letter To Employee

A formal document used in Indonesia to notify and record an employee's salary increase, complying with Indonesian labor laws and regulations.

find out more

Letter Of Acceptance Of Employment

An Indonesian-compliant formal document confirming employment terms and conditions between employer and employee under Indonesian Manpower Law.

find out more

Asset Form For Employee

An Indonesian-law compliant form documenting the assignment of company assets to employees, including usage terms and return conditions.

find out more

Job Vacancy Form

An Indonesian-compliant Job Vacancy Form template for announcing employment opportunities in accordance with local labor laws and regulations.

find out more

Employee Requisition Form

An internal form used in Indonesian organizations to request and authorize new hiring, ensuring compliance with local labor laws and company policies.

find out more

Hiring Form

Standard Indonesian employment agreement template compliant with local labor laws, establishing terms and conditions of employment.

find out more

Work Permit Application Form

Indonesian work permit application form for foreign nationals, compliant with local labor and immigration laws.

find out more

Seeking Employment Letter

A formal letter used in Indonesia to express interest in employment opportunities, adhering to local employment regulations and business practices.

find out more

Job Seeker Registration Form

An Indonesian-compliant job seeker registration form that captures candidate information and preferences while adhering to local labor and data protection laws.

find out more

Job Seeker Application Form

An Indonesian law-compliant Job Seeker Application Form for collecting and processing job applicant information in the Indonesian market.

find out more

Physical Exam Form For Work

An Indonesian-compliant Physical Exam Form For Work that documents comprehensive medical assessments for employment purposes, adhering to national labor and health regulations.

find out more

Previous Employment Verification Letter

An official document under Indonesian law confirming an individual's previous employment details, used for verification purposes in accordance with local labor and data protection regulations.

find out more

Online Employment Application Form

An Indonesian law-compliant online employment application form for capturing candidate information and initiating the formal recruitment process.

find out more

Request For Employment Letter

A formal employment offer document compliant with Indonesian labor laws that outlines key employment terms and conditions for prospective employees.

find out more

Guarantor Letter For Employment

An Indonesian legal document where a third party guarantees an employee's conduct, performance, or financial responsibilities to their employer under Indonesian employment law.

find out more

General Job Application Letter

A formal job application letter compliant with Indonesian labor laws and business practices, used to express interest in employment opportunities and present candidate qualifications.

find out more

Application Letter For Job Order

A formal business document used in Indonesia to apply for job orders or service contracts, complying with Indonesian labor laws and business correspondence standards.

find out more

Seasonal Workers Application Form

An Indonesian-law compliant application form for seasonal employment positions, designed to capture essential applicant information and necessary declarations under local labor regulations.

find out more

Registration Letter For Job

An Indonesian legal document for formal job application and employment registration, complying with local labor laws and regulations.

find out more

Self Employed Contractor Invoice

An Indonesian-compliant invoice template for self-employed contractors, meeting local tax and business regulations.

find out more

Income Verification Form

An Indonesian-compliant form for official verification of individual income sources and financial status, meeting local regulatory requirements.

find out more

Employee Information Form

An Indonesian-law compliant form for collecting and maintaining essential employee information and declarations required by local labor and data protection regulations.

find out more

Job Application Form

An Indonesian-compliant Job Application Form for collecting candidate information in accordance with local labor and data protection laws.

find out more

Employee Exit Clearance Form

An Indonesian law-compliant form facilitating structured employee exit processes, including departmental clearances, asset returns, and final settlements.

find out more

Job Letter

An Indonesian-law compliant employment offer and contract document that establishes key terms of employment while meeting local regulatory requirements.

find out more

Self Employed Contract

An Indonesian law-governed contract establishing terms between a business and an independent contractor, ensuring clear distinction from employment relationships.

find out more

Confirmation Of Employment Letter

An official employment verification document compliant with Indonesian labor laws that confirms an individual's employment status, position, and key employment terms.

find out more

Letter Of Employment

An Indonesian-law compliant employment letter establishing formal employment terms and conditions between employer and employee.

find out more

Employment Verification Form

An Indonesian-law compliant document that formally verifies an individual's employment status, position, and related details with an organization.

find out more

Employee Clearance Letter

An Indonesian law-compliant document confirming an employee's completion of all exit procedures and obligations upon employment termination.

find out more

Demotion Letter

An official document under Indonesian labor law that formally communicates and records an employee's demotion, including changes in position, responsibilities, and terms of employment.

find out more

New Hire Employee Information Form

An Indonesian-law compliant form for collecting comprehensive new employee information and documentation required for employment administration.

find out more
See more related templates

ұԾ’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; ұԾ’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

We are ISO27001 certified, so your data is secure

Organizational security:

You retain IP ownership of your documents and their information

You have full control over your data and who gets to see it