The Leaving Employment Letter is a crucial document in Indonesian employment practice, required whenever an employment relationship comes to an end, whether through resignation, termination, or retirement. This document must comply with Indonesian labor laws, particularly Law No. 13 of 2003 on Manpower and its amendments under the Omnibus Law. It serves multiple purposes: officially documenting the employment termination, outlining final entitlements and obligations, confirming the return of company property, and maintaining records for both legal compliance and future reference. The letter typically includes specific details about final payments, benefits settlements, and ongoing obligations, making it an essential document for proper employment closure and legal protection for both employer and employee.
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1. Header and Date: Company letterhead, current date, and reference number if applicable
2. Employee Details: Full name, employee ID, position/title, and department of the departing employee
3. Confirmation of Employment End: Clear statement of employment termination, including last working day and type of separation (resignation, termination, retirement, etc.)
4. Service Acknowledgment: Recognition of the employee's period of service, from start date to end date
5. Final Payment Details: Outline of final salary, severance pay (if applicable), and other entitlements as per Indonesian Labor Law
6. Company Property: List of company property to be returned and deadline for return
7. Confidentiality Reminder: Reminder of ongoing confidentiality obligations post-employment
8. Contact Information: Details for future correspondence and employment verification purposes
9. Signature Block: Space for authorized signatory's name, title, and signature
1. Non-Compete Reminder: Include when the employee has existing non-compete obligations
2. Reference Offer: Statement about providing employment references, if company policy allows
3. Outstanding Projects: Include when there are specific handover requirements for ongoing projects
4. Benefits Continuation: Include when there are post-employment benefits or insurance considerations
5. Exit Interview: Include when an exit interview needs to be scheduled
6. BPJS Settlement: Include details about social security (BPJS) settlement when applicable
1. Final Payment Calculation: Detailed breakdown of final payment including salary, severance, and other entitlements
2. Company Property Checklist: Itemized list of company assets to be returned
3. Clearance Form: Department-wise clearance requirements and signatures
4. Certificate of Employment: Standard employment verification document as required by Indonesian law
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