The Expense Invoice is a fundamental financial document used in Indonesian business operations to record and process business-related expenses. This document type is essential for compliance with Indonesian tax regulations, particularly Law No. 42 of 2009 and Government Regulation No. 1 of 2012. An Expense Invoice must be issued when claiming business expenses and should include detailed itemization of costs, applicable Value Added Tax (VAT/PPn) calculations, and complete business identification information. It serves multiple purposes including tax reporting, internal accounting, and audit trail maintenance. The document is particularly important for businesses operating in Indonesia as it forms part of the mandatory documentation required for tax deductions and business expense claims.
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1. Header Information: Company logo, invoice number, date, and 'Expense Invoice' title
2. Seller Details: Full legal name, address, tax ID (NPWP), contact information of the issuing company
3. Buyer Details: Full legal name, address, tax ID (if applicable), and contact information of the recipient
4. Expense Details: Itemized list of expenses with descriptions, quantities, unit prices, and subtotals
5. Calculation Summary: Subtotal, applicable taxes (VAT/PPn), and total amount
6. Payment Information: Payment terms, due date, and bank account details
7. Authorization: Signature blocks, company stamp, and authorization details
1. Purchase Order Reference: Include when the expense relates to a specific purchase order or contract
2. Currency Exchange: Add when dealing with foreign currency transactions, showing exchange rates and date
3. Tax Details: Detailed tax breakdown section when multiple tax rates or types apply
4. Special Notes: Section for additional terms, conditions, or special instructions
5. Delivery Details: Include when expenses relate to specific deliveries or shipping arrangements
1. Expense Breakdown: Detailed itemization of complex expenses or multiple expense categories
2. Supporting Documents: List of attached receipts, purchase orders, or other supporting documentation
3. Tax Calculations: Detailed calculations for complex tax scenarios or multiple tax jurisdictions
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Relevant Teams
Finance
Accounting
Procurement
Administration
Tax
Compliance
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Accounts Payable
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Finance Manager
Accountant
Tax Specialist
Financial Controller
Accounts Payable Specialist
Procurement Manager
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