A Letter For An Internship is a crucial document used in Indonesian business practice to formalize internship arrangements between organizations and prospective interns. This document type is essential when companies wish to engage interns in compliance with Indonesian labor laws, particularly for programs falling under the purview of Law No. 13 of 2003 on Manpower and related regulations. The letter serves multiple purposes: it acts as a formal offer, outlines the internship program's structure, establishes expectations and responsibilities, and provides necessary documentation for both the company's HR records and the intern's academic requirements where applicable. It's particularly important in the Indonesian context where internship relationships must be properly documented to ensure compliance with local labor regulations and to protect both the company's and intern's interests.
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1. Letterhead and Date: Company letterhead with complete contact information and the current date
2. Intern's Contact Information: Full name and address of the prospective intern
3. Subject Line: Clear indication that this is an internship offer letter
4. Salutation: Professional greeting to the intern
5. Opening Paragraph: Confirmation of the internship offer and expression of enthusiasm
6. Position Details: Specific role/title and department where the intern will work
7. Duration and Schedule: Start date, end date, and working hours of the internship
8. Compensation and Benefits: Details of any stipend, allowances, or benefits (if applicable)
9. Supervision and Training: Information about who will supervise the intern and the training provided
10. Key Responsibilities: Overview of main tasks and learning objectives
11. Company Policies: Reference to relevant workplace policies and procedures
12. Confidentiality Statement: Brief statement about maintaining company confidentiality
13. Acceptance Instructions: How to accept the internship offer and by when
14. Closing: Professional closing with contact information for questions
15. Signature Block: Space for company representative's signature and title
1. Transportation Allowance: Include when the company provides transportation or commuting allowance
2. Meal Provisions: Include when the company provides meal allowance or cafeteria access
3. Equipment Provisions: Include when specific equipment or tools will be provided to the intern
4. Academic Credit: Include when the internship is part of an academic program
5. Insurance Coverage: Include when specific insurance coverage is provided
6. Remote Work Provisions: Include when remote or hybrid work arrangements are available
1. Schedule A - Internship Program Overview: Detailed week-by-week breakdown of the internship program and learning objectives
2. Schedule B - Required Documents: List of documents the intern needs to submit (e.g., CV, academic transcripts, ID)
3. Schedule C - Company Policies Summary: Summary of key company policies relevant to interns
4. Schedule D - Emergency Contact Form: Form for intern to provide emergency contact information
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