The Smoking Risk Assessment document is a critical tool for organizations operating in India to evaluate and manage risks associated with smoking in and around their premises. This assessment is necessary to comply with the Cigarettes and Other Tobacco Products Act (COTPA) 2003, various state-level regulations, and workplace safety requirements. The document should be implemented when establishing new facilities, updating existing safety protocols, or in response to identified smoking-related concerns. It provides comprehensive guidance on risk identification, control measures, designated smoking areas, and protection of non-smokers. The assessment includes specific considerations for different types of facilities and operations, incorporating both legal compliance requirements and practical safety measures applicable under Indian jurisdiction.
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1. Purpose and Scope: Defines the objectives of the risk assessment and its geographical/organizational coverage
2. Legal Framework: Overview of relevant legislation and compliance requirements under COTPA and other applicable laws
3. Methodology: Describes the approach and methods used for conducting the risk assessment
4. Identified Hazards: Comprehensive list of smoking-related hazards including direct and second-hand smoke exposure
5. Risk Analysis: Detailed analysis of risks identified, including likelihood and severity assessments
6. Control Measures: Existing and recommended control measures to mitigate identified risks
7. Designated Smoking Areas: Assessment and specifications of designated smoking areas if applicable
8. Emergency Procedures: Procedures for smoking-related emergencies (fire risks, health emergencies)
9. Monitoring and Review: Procedures for ongoing monitoring and periodic review of risk assessment
10. Documentation Requirements: Details of required records, signage, and documentation
1. Specific Workplace Considerations: For assessments in specific workplace types (e.g., restaurants, hotels, industrial facilities)
2. Environmental Impact Assessment: Detailed analysis of environmental impacts when facility is in environmentally sensitive areas
3. Public Interface Management: For locations with significant public access or customer interaction
4. Special Event Procedures: For venues that host events or temporary gatherings
5. Healthcare Facility Considerations: Specific requirements for healthcare settings where smoking risks are heightened
6. Multi-tenant Building Assessment: Additional considerations for buildings with multiple occupants or tenants
1. Schedule A - Risk Assessment Matrix: Detailed risk scoring matrix and assessment criteria
2. Schedule B - Smoking Area Specifications: Technical specifications for designated smoking areas
3. Schedule C - Inspection Checklist: Checklist for regular inspections and compliance monitoring
4. Schedule D - Incident Report Template: Template for reporting smoking-related incidents or violations
5. Appendix 1 - Legal References: Detailed references to relevant legislation and regulations
6. Appendix 2 - Signage Requirements: Specifications for required warning signs and notices
7. Appendix 3 - Emergency Contact Information: List of emergency contacts and response procedures
Authors
Relevant legal definitions
Clauses
Relevant Industries
Hospitality
Healthcare
Education
Retail
Manufacturing
Commercial Real Estate
Entertainment
Transportation
Information Technology
Public Sector
Construction
Relevant Teams
Health and Safety
Facilities Management
Human Resources
Legal and Compliance
Operations
Security
Property Management
Quality Assurance
Risk Management
Environmental Health
Relevant Roles
Health and Safety Manager
Facility Manager
Risk Assessment Officer
Compliance Manager
Operations Director
Building Supervisor
Environmental Health Officer
Workplace Safety Coordinator
HR Manager
Security Manager
Quality Assurance Manager
General Manager
Property Manager
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