The Probation Extension Letter is a crucial employment document used in Malta when an employer needs additional time to assess an employee's suitability for permanent employment. Under Maltese law, particularly the Employment and Industrial Relations Act, probationary periods are typically set at six months but can be extended in certain circumstances. This document is utilized when the initial probationary period has proven insufficient to fully evaluate the employee's performance, skills, or cultural fit within the organization. The letter must clearly state the extension duration, rationale, and any specific performance criteria to be met, ensuring compliance with local employment regulations and protecting both parties' interests. It's essential for proper workforce management and legal compliance in the Maltese employment context.
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1. Letter Header: Company letterhead, date, reference number, and employee's contact details
2. Salutation: Formal greeting to the employee
3. Reference to Original Employment: Details of the original employment contract and current probationary period
4. Extension Details: Specific duration of the extension and new end date of probationary period
5. Reasons for Extension: Clear explanation of why the probationary period is being extended
6. Confirmation of Other Terms: Statement confirming all other employment terms remain unchanged
7. Next Steps: Information about performance expectations and evaluation during the extended period
8. Signature Block: Space for employer signature, name, and title
9. Acknowledgment: Space for employee to acknowledge receipt and acceptance
1. Performance Improvement Points: Specific areas where improvement is needed - include when extension is due to performance issues
2. Support Measures: Details of any additional support or training to be provided during the extension - include when company is offering specific assistance
3. Union Consultation Reference: Reference to any union consultation if applicable - include when employee is under collective agreement
4. Previous Communications: Reference to any previous discussions or warnings - include when there's relevant communication history
1. Performance Improvement Plan: Detailed plan outlining specific improvements required and timeline - attach when extension is performance-related
2. Meeting Minutes: Minutes from probation review meeting - attach when formal review meeting was held
3. Original Contract Extract: Relevant sections from original employment contract regarding probation - attach for reference if terms are complex
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