The Probation Extension Letter is a crucial document used in Pakistani employment contexts when an employer needs to extend an employee's initial probationary period. This extension may be necessary when additional time is required to fully evaluate an employee's suitability for permanent employment, address performance concerns, or complete necessary training. The document must comply with Pakistani labor laws, particularly the Industrial and Commercial Employment (Standing Orders) Ordinance, 1968, which stipulates that probation periods should not typically exceed six months in the first instance. The letter should clearly state the extension duration, reasons, and any specific conditions or expectations, while ensuring all modifications comply with legal requirements. It serves as an addendum to the original employment contract and requires proper documentation and acknowledgment from all parties involved.
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1. Letter Header: Company letterhead, date, reference number, and employee details including name, designation, and employee ID
2. Subject Line: Clear indication that this is a probation extension letter
3. Opening Reference: Reference to original employment letter and initial probation period
4. Extension Details: Specific duration of the probation extension and new end date
5. Reasons for Extension: Brief explanation of why the probation period is being extended
6. Terms and Conditions: Confirmation that all other terms and conditions of employment remain unchanged
7. Acknowledgment: Space for employee signature to acknowledge receipt and acceptance of the extension
8. Closing: Signature block for authorized company representative
1. Performance Expectations: Specific areas where improvement is required during the extended probation period - include when extension is due to performance issues
2. Review Schedule: Timeline for performance reviews during the extended period - include when regular monitoring is required
3. Special Conditions: Any specific conditions or targets that need to be met during the extension period - include when there are particular goals to achieve
4. Support Plan: Details of any support, training, or resources to be provided - include when the company is offering specific assistance
1. Performance Improvement Plan: Detailed plan outlining specific areas for improvement and targets - attached when extension is performance-related
2. Training Schedule: Schedule of any training or development activities planned during the extension period - attached when specific training is planned
3. Original Employment Letter: Copy of the original employment letter for reference - attached for completeness of records
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