The Property Management Termination Letter is a crucial document used in Malaysian property management to formally end property management services. It is typically used when a property owner, Joint Management Body (JMB), or Management Corporation decides to change property management companies or is dissatisfied with current services. The document must comply with the Strata Management Act 2013 and related Malaysian regulations, including specific notice periods and handover requirements. This letter serves as official documentation of the termination decision, outlines the transition process, and protects both parties' interests by clearly stating termination terms, final settlement requirements, and handover procedures.
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1. Sender's Details: Full name, designation, and address of the party sending the termination notice
2. Recipient's Details: Full name and address of the property management company
3. Property Details: Complete address and description of the property under management
4. Reference Information: Contract reference number, date of original agreement, and any other relevant reference numbers
5. Termination Statement: Clear statement of intent to terminate the property management services
6. Termination Date: Specific date when the service will terminate, ensuring compliance with notice period requirements
7. Reason for Termination: Brief explanation of the grounds for termination
8. Handover Requirements: List of items, documents, and access devices to be returned
9. Final Account Settlement: Details regarding final payments, outstanding fees, or refunds
10. Signature Block: Space for signature, name, and date of signing
1. Breach Details: Include only if termination is due to breach of contract, detailing specific violations
2. Transition Plan: Include if there is a new property manager taking over, outlining transition arrangements
3. Legal References: Include specific references to relevant laws or contract clauses if termination is contested or complex
4. Acknowledgment Request: Include if formal acknowledgment of receipt is required from the property manager
1. Inventory List: Detailed list of all property-related items, keys, access cards, and documents to be returned
2. Outstanding Matters Log: List of pending maintenance issues, ongoing projects, or unresolved matters
3. Financial Statement: Summary of financial positions, including any outstanding payments or deposits
4. Handover Checklist: Comprehensive checklist of all items and documents required for the handover process
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