The Request Letter For Extension Of Employment Contract By Employee is a crucial document used in Malaysian employment contexts when an employee wishes to formally request the continuation of their employment beyond their current contract's end date. This document is particularly relevant for fixed-term contract employees, project-based workers, or those approaching retirement age who wish to continue their employment. The letter should comply with Malaysian employment legislation, including the Employment Act 1955 and the Industrial Relations Act 1967, and typically includes details about the current employment terms, desired extension period, and justification for the request. It serves as an important formal communication tool that initiates the contract extension process and provides a documented record of the employee's request.
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1. Sender's Details: Full name, employee ID, current position, and department of the employee making the request
2. Recipient's Details: Name, title, and department of the person authorized to handle contract extensions (usually HR manager or immediate supervisor)
3. Subject Line: Clear indication that this is a request for employment contract extension
4. Current Contract Reference: Details of the existing contract including start date, end date, and current position
5. Extension Request: Specific details of the requested extension including desired duration
6. Reason for Extension: Brief explanation of why the extension is being requested
7. Closing: Professional closing statement expressing gratitude and willingness to discuss further
1. Performance Highlights: Brief summary of key achievements and contributions during the current contract period - include when seeking to strengthen the case for extension
2. Additional Terms: Any requests for modifications to existing terms - include only if seeking changes to current contract terms
3. Professional Development: Overview of completed training or certifications during current contract - include if relevant to justifying extension
4. Project Completion Status: Status of ongoing projects that would benefit from contract extension - include if continuation of specific projects is a key reason for extension
1. Current Employment Contract: Copy of the existing employment contract
2. Performance Reviews: Recent performance evaluation reports if available and favorable
3. Project Documentation: Brief summary of ongoing projects requiring continued involvement, if applicable
4. Certificates and Credentials: Copies of new qualifications or certifications obtained during current contract period, if relevant
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