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The Sales Offer Letter is a crucial commercial document used in Malaysian business transactions to initiate formal sales processes. It is typically employed when a company wishes to make a formal offer to sell products or services to potential customers, whether in B2B or B2C contexts. The document must comply with Malaysian legal requirements, including the Contracts Act 1950 and Sale of Goods Act 1957, and should contain all essential elements to form a valid offer. A well-drafted Sales Offer Letter includes clear commercial terms, product specifications, pricing details, delivery conditions, and validity period. It serves as a preliminary step toward forming a binding contract and is particularly important in Malaysia's business environment where formal written communications are highly valued in commercial transactions.

1. Letterhead and Date: Company letterhead, current date, and reference number if applicable

2. Recipient Details: Full name, title, and address of the recipient

3. Subject Line: Clear indication of the document's purpose (Sales Offer)

4. Introduction: Brief introduction and context for the offer

5. Product/Service Description: Clear description of the items or services being offered

6. Commercial Terms: Pricing, payment terms, and delivery conditions

7. Validity Period: Duration for which the offer remains valid

8. Next Steps: Instructions for acceptance and way forward

9. Closing: Standard closing, signature block, and company details