Vendor Evaluation Form

Vendor Evaluation Form for Malaysia

Vendor Evaluation Form Template for Malaysia

This comprehensive Vendor Evaluation Form is designed for use in Malaysia, incorporating local regulatory requirements and business practices. The document provides a structured framework for assessing potential and existing vendors across multiple criteria including financial stability, technical capability, compliance with Malaysian laws, quality management systems, and risk factors. It aligns with Malaysian procurement regulations, the Personal Data Protection Act 2010, and other relevant local legislation while providing a systematic approach to vendor selection and evaluation.

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What is a Vendor Evaluation Form?

The Vendor Evaluation Form serves as a critical tool for organizations operating in Malaysia to assess and select suitable vendors while ensuring compliance with local regulations and business practices. This document is typically used during the vendor selection process, periodic vendor reviews, or when re-evaluating existing supplier relationships. The form encompasses key evaluation criteria including financial stability, technical capabilities, quality management systems, compliance with Malaysian laws (including the Personal Data Protection Act 2010 and Anti-Corruption Commission Act 2009), and risk assessment factors. It provides a standardized approach to vendor assessment, helping organizations make informed decisions while maintaining documentary evidence of their due diligence process.

What sections should be included in a Vendor Evaluation Form?

1. Vendor Information: Basic company details including legal name, registration number, contact information, years in business, and business structure

2. Financial Assessment: Evaluation of financial stability, including annual revenue, financial statements, and banking references

3. Technical Capability: Assessment of vendor's technical expertise, resources, equipment, and capacity to deliver required products/services

4. Quality Management: Evaluation of quality control processes, certifications, and standards compliance

5. Past Performance: Review of previous projects, client references, and track record

6. Compliance and Certifications: Documentation of required licenses, permits, and regulatory compliance

7. Risk Assessment: Evaluation of potential risks including business continuity plans and insurance coverage

8. Pricing Structure: Assessment of cost competitiveness and pricing models

9. Evaluation Summary: Overall scoring and recommendation section

What sections are optional to include in a Vendor Evaluation Form?

1. Environmental Compliance: Assessment of environmental policies and green initiatives - used when environmental impact is a consideration

2. IT Security Assessment: Evaluation of cybersecurity measures and data protection protocols - used for vendors handling sensitive data or providing IT services

3. Social Responsibility: Assessment of labor practices, community engagement, and ethical policies - used when CSR is a priority

4. Innovation Capability: Evaluation of R&D capabilities and innovation track record - used for technology or development-focused vendors

5. International Operations: Assessment of global presence and cross-border capabilities - used for vendors operating internationally

6. Supplier Diversity: Evaluation of diversity certification and inclusive practices - used when diversity is a procurement criterion

What schedules should be included in a Vendor Evaluation Form?

1. Scoring Matrix: Detailed scoring criteria and weightage for each evaluation category

2. Required Documents Checklist: List of mandatory documents vendors must submit with the evaluation form

3. Performance Metrics Template: Template for measuring and tracking vendor performance KPIs

4. Financial Assessment Forms: Detailed templates for financial information submission

5. Compliance Declaration Forms: Templates for various compliance declarations including anti-corruption, data protection, and conflict of interest

6. Site Visit Checklist: Template for conducting and documenting vendor site visits and audits

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Clauses

Relevant Industries

Manufacturing

Technology

Construction

Healthcare

Financial Services

Retail

Logistics and Supply Chain

Energy and Utilities

Telecommunications

Professional Services

Education

Government and Public Sector

Automotive

Food and Beverage

Pharmaceutical

Relevant Teams

Procurement

Supply Chain

Finance

Legal

Compliance

Quality Assurance

Operations

Risk Management

Technical Assessment

Vendor Management

Internal Audit

Strategic Sourcing

Relevant Roles

Procurement Manager

Supply Chain Director

Vendor Relations Manager

Quality Assurance Manager

Compliance Officer

Risk Manager

Financial Controller

Technical Director

Operations Manager

Chief Procurement Officer

Sourcing Specialist

Contract Administrator

Supply Chain Analyst

Category Manager

Supplier Development Manager

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Download a Standard Template

What is a Vendor Evaluation Form?

What sections should be included in a Vendor Evaluation Form?

What sections are optional to include in a Vendor Evaluation Form?

What schedules should be included in a Vendor Evaluation Form?

Authors

Alex Denne

Jurisdiction

Publisher

Document Type

Sector

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