The Renew Lease Letter To Landlord is a essential document in Nigerian property law practice, used when a tenant wishes to formally communicate their intention to extend their current lease agreement. This document is particularly important in Nigeria, where the Rent Control and Recovery of Residential Premises Act and state-specific tenancy laws require clear documentation of lease renewal intentions. The letter serves multiple purposes: it officially records the tenant's desire to renew, proposes or confirms renewal terms, and initiates the renewal process. Typically used between 1-3 months before lease expiration (depending on state laws and current lease terms), this document helps protect both parties' interests and ensures compliance with local property laws. The letter should reference the current lease agreement, specify the desired renewal period, and address any proposed changes to existing terms.
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1. Sender's Details: Full name and current rental property address of the tenant
2. Date: Current date when the letter is written
3. Recipient's Details: Landlord's or property manager's full name and address
4. Subject Line: Clear indication that this is a lease renewal request
5. Current Lease Reference: Details of the current lease including start date, end date, and property address
6. Renewal Request: Clear statement of intention to renew the lease
7. Proposed Terms: Desired renewal period and any reference to the current rent amount
8. Positive Tenant History: Brief mention of good payment history and compliance with lease terms
9. Call to Action: Request for response and proposed timeline for finalizing renewal
10. Closing: Professional closing, signature, and contact information
1. Requested Modifications: Include when seeking changes to any existing lease terms or requesting property improvements
2. Maintenance Issues: Include when there are outstanding maintenance issues that need to be addressed during renewal
3. Rent Negotiation: Include when proposing or requesting discussion about rent adjustments
4. Property Inspection Reference: Include when requesting or referring to a property inspection as part of the renewal process
5. Alternative Contact Details: Include when providing additional contact information or preferred communication methods
1. Current Lease Copy: Attachment of the current lease agreement for reference
2. Maintenance Records: Optional attachment showing history of maintenance requests and resolutions
3. Payment History: Optional attachment showing proof of consistent rent payments
4. Property Condition Photos: Optional attachment showing current condition of the property
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