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1. Letter Header: Company letterhead, date, and recipient's full address and contact details
2. Reference Line: Clear reference to the original retainer agreement including its date and parties
3. Subject Line: Clear indication that this is a termination notice for the retainer agreement
4. Opening Statement: Formal opening and clear statement of intent to terminate the retainer agreement
5. Termination Details: Specific details including effective date of termination and reference to termination clause in original agreement
6. Outstanding Matters: Statement regarding any ongoing work and how it will be handled
7. Final Invoice: Information about final billing and payment arrangements
8. Return of Materials: Instructions regarding the return or transfer of any documents, materials, or property
9. Closing Statement: Professional closing including any appreciation for past business relationship
10. Signature Block: Full signature block with name, title, and contact information
1. Transition Plan: Include when there's a need to detail the handover process to another service provider
2. Confidentiality Reminder: Include when there are specific confidentiality obligations that continue post-termination
3. Dispute Resolution: Include when there are unresolved issues or potential disputes that need to be addressed
4. Future Cooperation: Include when maintaining a professional relationship for future engagement is desired
5. Intellectual Property: Include when there are IP rights or materials that need to be addressed
1. Schedule of Outstanding Fees: Detailed breakdown of any unpaid fees and expenses up to the termination date
2. Schedule of Ongoing Matters: List of any ongoing work that needs to be transferred or completed
3. Schedule of Client Materials: Inventory of all client materials, documents, or property to be returned
4. Handover Checklist: Detailed list of items and tasks that need to be completed as part of the termination process
Legal Services
Professional Services
Consulting
Financial Services
Technology Services
Healthcare
Engineering
Architecture
Marketing and Advertising
Business Advisory
Accounting
Management Consulting
Real Estate
Construction
Education
Legal
Compliance
Operations
Administration
Finance
Procurement
Corporate Services
Client Relations
Professional Services
Contract Management
Risk Management
Managing Director
Chief Executive Officer
Legal Counsel
Contract Manager
Business Manager
Professional Services Director
Chief Financial Officer
Project Manager
Account Manager
Operations Director
Company Secretary
Administrative Manager
Relationship Manager
Compliance Officer
Department Head
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