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The Termination Letter of Retainer Agreement is a crucial document used in Nigerian business practice when either party wishes to formally end an ongoing professional service arrangement. This document is essential for properly documenting the termination of retainer relationships and ensuring compliance with Nigerian contract law and professional regulations. It should be used when either the service provider or client wishes to end the retainer arrangement, whether due to completion of services, change in business needs, or other circumstances. The letter typically includes key information such as termination date, reference to the original agreement, outstanding payment details, and transition arrangements. Under Nigerian law, this document serves as formal notice and evidence of termination, protecting both parties' interests and ensuring a clear record of the professional relationship's conclusion.

1. Letter Header: Company letterhead, date, and recipient's full address and contact details

2. Reference Line: Clear reference to the original retainer agreement including its date and parties

3. Subject Line: Clear indication that this is a termination notice for the retainer agreement

4. Opening Statement: Formal opening and clear statement of intent to terminate the retainer agreement

5. Termination Details: Specific details including effective date of termination and reference to termination clause in original agreement

6. Outstanding Matters: Statement regarding any ongoing work and how it will be handled

7. Final Invoice: Information about final billing and payment arrangements

8. Return of Materials: Instructions regarding the return or transfer of any documents, materials, or property

9. Closing Statement: Professional closing including any appreciation for past business relationship

10. Signature Block: Full signature block with name, title, and contact information