A Self Declaration Letter for Documents is commonly used in Nigeria when individuals need to officially verify the authenticity of documents for various purposes, including academic submissions, employment verification, visa applications, or business transactions. This document type has gained prominence as a streamlined alternative to more complex certification processes, while still maintaining legal validity under Nigerian law. The letter typically includes detailed information about the declarant, specific documents being declared, and a formal attestation of truthfulness. It's particularly useful when original document verification is challenging or when institutions require additional assurance of document authenticity. The document must comply with Nigerian federal regulations, particularly the Evidence Act 2011 and the Oaths Act, and may need to be notarized or witnessed by a Commissioner for Oaths depending on its intended use.
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1. Declarant Information: Full legal name, address, occupation, and other identifying details of the person making the declaration
2. Purpose Statement: Clear statement of why the self-declaration is being made and its intended use
3. Document List: Specific identification and description of all documents being declared
4. Declaration Statement: Formal declaration of the authenticity and truthfulness of the documents
5. Truth Affirmation: Statement affirming that all information provided is true and correct to the best of the declarant's knowledge
6. Legal Consequences: Acknowledgment of understanding the legal implications of making a false declaration
7. Date and Signature: Place for dating and signing the declaration
1. Witness Statement: Section for witness details and signature, used when additional verification is required
2. Translation Declaration: Statement about translation accuracy, used when documents are not in English
3. Document History: Background information about the documents' origin and custody, used for historical or high-value documents
4. Security Features: Description of any security features or marks on the original documents, used for important official documents
5. Third Party Authorization: Authorization for third parties to verify the declaration, used when verification by specific entities is needed
1. Document Inventory: Detailed list of all documents being declared, including reference numbers and dates
2. Photo Appendix: Photographs or copies of the original documents being declared, when required
3. Authentication Certificates: Copies of any existing authentication or verification certificates for the documents
4. Supporting Evidence: Any additional supporting documentation that validates the declaration
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