The Confirmation of Employment Reference Letter is a critical document in New Zealand's professional landscape, used to verify employment history and provide formal documentation of an individual's professional experience. This document type is commonly requested for various purposes, including job applications, visa applications, mortgage applications, or rental agreements. The letter must comply with New Zealand's Privacy Act 2020 and Employment Relations Act 2000, ensuring accurate representation of employment details while protecting both employer and employee interests. When drafting a Confirmation of Employment Reference Letter, organizations must ensure all information is factual, consent has been obtained, and the content aligns with privacy and employment law requirements. The document typically includes verified employment dates, position details, and may optionally include performance information when specifically requested and authorized.
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1. Letter Header: Company letterhead including full business contact details and date
2. Recipient Details: To whom the letter is addressed (if specific) or 'To Whom It May Concern'
3. Employment Confirmation: Statement confirming the individual's employment, including their full name and role
4. Employment Duration: Specific dates of employment (start and end dates)
5. Role Description: Brief description of the employee's main responsibilities and position(s) held
6. Closing Statement: Professional closing with contact information for further verification
7. Signature Block: Name, title, and signature of the authorized person providing the reference
1. Performance Assessment: Brief evaluation of the employee's performance, work quality, and achievements - included when specifically requested
2. Reason for Leaving: Statement about why the employment ended - only included if positive and with employee's permission
3. Salary Information: Details of final salary/remuneration - included only when specifically required for visa applications or similar purposes
4. Character Reference: Commentary on the employee's personal qualities and team fit - included when requested and appropriate
5. Project Highlights: Specific achievements or significant projects - included for senior roles or when relevant to the employee's future position
1. Employment History Detail: Detailed breakdown of positions held and dates if the employee had multiple roles - attached if employment history is complex
2. Training Certificates: Copies of relevant certifications or training completions - attached when relevant to the reference purpose
3. Performance Reviews Summary: Summary of formal performance reviews - attached when specifically requested and with employee's consent
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