The Audit Balance Confirmation Letter is a fundamental tool in the external audit process within New Zealand's regulatory framework. It is used when independent verification of financial information is required from third parties, typically during annual audits or special purpose audits. The document, governed by New Zealand auditing standards including ISA (NZ) 505, facilitates the confirmation of account balances, terms of financial arrangements, and other relevant financial information. It serves as a crucial piece of audit evidence, helping auditors verify the accuracy and existence of reported financial positions. The letter must comply with New Zealand's Privacy Act 2020 and Financial Reporting Act 2013, ensuring proper handling of confidential financial information while meeting professional audit requirements.
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1. Letterhead and Date: Auditor's firm letterhead and current date
2. Recipient Details: Full name and address of the third party being requested to confirm information
3. Client Reference: Clear identification of the audit client and any relevant account numbers or reference codes
4. Purpose Statement: Clear statement that this is an audit confirmation request and the purpose of the letter
5. Balance Details: Specific account balances or information being confirmed, including relevant dates
6. Response Instructions: Clear instructions on how and where to send the confirmation response
7. Authorization: Client's authorization for the third party to release information to the auditors
8. Confidentiality Statement: Statement regarding the confidential nature of the information
9. Signature Block: Signature lines for both the auditor and client representative
1. Multiple Account Details: Additional section when confirming multiple accounts or complex financial relationships
2. Specific Terms and Conditions: When confirmation of specific loan terms, interest rates, or other conditions is required
3. Collateral Confirmation: When verification of security or collateral arrangements is needed
4. Related Party Information: When confirmation of related party relationships or transactions is required
5. Contingent Liabilities: When confirmation of guarantees, commitments, or contingent liabilities is needed
1. Schedule A - Account Details: Detailed listing of specific accounts and balances to be confirmed
2. Schedule B - Transaction List: List of specific transactions requiring confirmation, if applicable
3. Schedule C - Terms and Conditions: Details of any specific terms, conditions, or arrangements requiring confirmation
4. Reply Form: Standardized form for the recipient to complete and return with the confirmed information
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