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The Confirmation of Tenancy Letter is a crucial document in New Zealand's residential tenancy process, typically issued after a successful rental application but before the formal tenancy agreement is signed. This document serves multiple purposes: it provides written confirmation of the landlord's acceptance of the tenant's application, outlines the key terms and conditions of the upcoming tenancy, and specifies important next steps in the process. The letter must comply with New Zealand's Residential Tenancies Act 1986 and related regulations, including requirements for healthy homes standards and bond handling. While not a replacement for the formal tenancy agreement, the Confirmation of Tenancy Letter creates a clear paper trail and helps prevent misunderstandings about the agreed terms.

1. Letter Header: Date, recipient's name and address, and formal letter greeting

2. Opening Statement: Confirmation of successful application and purpose of the letter

3. Property Details: Full address and description of the rental property

4. Key Terms: Tenancy start date, duration (fixed-term or periodic), rent amount, payment frequency and method

5. Bond Information: Amount of bond required and payment details

6. Move-in Details: Key collection, move-in inspection arrangements, and utility connections

7. Next Steps: Instructions for signing the formal tenancy agreement and providing required documentation

8. Closing: Contact information for questions, signature block, and professional closing