The Staff Employment Confirmation Letter is a crucial document in New Zealand's employment documentation framework, typically issued after a verbal offer has been accepted and before the commencement of employment. It serves as a bridge between the offer and acceptance phase and the formal employment agreement, providing written confirmation of the key terms and conditions of employment. This document is essential for compliance with New Zealand employment law, particularly the Employment Relations Act 2000, which requires employers to provide written employment documentation. The letter is used across all industries and organization sizes, confirming critical details such as position, salary, start date, and basic terms while referencing the more comprehensive employment agreement that will govern the relationship. It provides both parties with clarity and certainty about the employment arrangement and helps prevent future misunderstandings about the terms of employment.
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1. Letter Header: Company letterhead, date, and employee's contact details
2. Salutation: Formal greeting to the employee
3. Confirmation Statement: Clear statement confirming the offer of employment and acceptance
4. Position Details: Job title, department, and reporting relationship
5. Start Date and Location: Confirmed employment start date and primary work location
6. Employment Type: Whether permanent, fixed-term, full-time or part-time
7. Remuneration: Base salary/wages, payment frequency, and method of payment
8. Hours of Work: Standard working hours, days of work
9. Leave Entitlements: Annual leave, sick leave, and public holiday entitlements
10. Notice Period: Required notice period for termination by either party
11. Employment Agreement Reference: Reference to the full employment agreement that governs the relationship
12. Closing: Signature blocks for employer and acknowledgment space for employee
1. Probationary Period: Include when the role is subject to a probationary period
2. Commission Structure: Include for sales roles or positions with performance-based incentives
3. Shift Patterns: Include for roles involving shift work or variable hours
4. Vehicle Allowance: Include when a vehicle or vehicle allowance is provided
5. Additional Benefits: Include when offering specific benefits like health insurance or phone allowance
6. KiwiSaver Details: Include if specific KiwiSaver arrangements need to be highlighted
7. Relocation Assistance: Include when offering relocation support
8. Confidentiality Statement: Include for roles with access to sensitive information
1. Position Description: Detailed outline of role responsibilities and requirements
2. Compensation Details: Breakdown of salary package including any allowances or benefits
3. Company Policies: Key policies that are specifically relevant to the role
4. Key Performance Indicators: Specific performance measures for the role
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Operations
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Research and Development
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Administration
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