The Employee Letter of Employment is a mandatory document required under New Zealand employment law for all employment relationships. It must be provided to employees before they commence work or during the negotiation of employment terms. The document serves as written evidence of the employment relationship and must comply with the Employment Relations Act 2000 and other relevant New Zealand employment legislation. This letter is used when hiring new employees, changing employment terms, or promoting existing staff, and must include mandatory terms such as work description, hours, pay rate, and leave entitlements. It forms the foundation of the employment relationship and can be referenced throughout the duration of employment for clarity on agreed terms and conditions.
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1. Employer Details: Full legal name and contact details of the employing organization
2. Employee Details: Full name and contact details of the employee
3. Position Information: Job title, reporting relationships, and brief description of duties
4. Employment Type: Whether permanent, fixed-term, casual, full-time or part-time employment
5. Start Date: Confirmed start date and any probationary period details
6. Work Location: Primary place of work and any flexibility arrangements
7. Hours of Work: Standard working hours, days, and any flexibility requirements
8. Compensation: Salary/wage rate, payment frequency, and method of payment
9. Leave Entitlements: Annual leave, sick leave, public holidays, and other leave entitlements
10. Notice Period: Required notice period for termination by either party
11. Employee Obligations: Key responsibilities and expectations of the role
12. Acknowledgment: Signature blocks for both parties to confirm acceptance
1. Trial Period: Details of trial period if applicable - only for small employers with fewer than 20 employees
2. Overtime Arrangements: Include when role may require overtime work
3. Bonus/Commission Structure: Include for sales roles or positions with performance-based incentives
4. Vehicle/Equipment Provision: Include when company provides vehicles or significant equipment
5. Travel Requirements: Include when role involves regular travel
6. Flexibility Provisions: Include for roles with hybrid or flexible working arrangements
7. Non-Competition Clause: Include for senior roles or roles with access to sensitive information
8. Additional Benefits: Include when offering health insurance, pension contributions, or other benefits
1. Job Description: Detailed description of role, responsibilities, and key performance indicators
2. Company Policies: Key policies including code of conduct, IT usage, health and safety
3. Benefits Schedule: Detailed description of additional benefits and eligibility criteria
4. Commission Structure: Detailed breakdown of commission calculations and targets if applicable
5. Vehicle Policy: Details of company vehicle usage and maintenance requirements if applicable
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Retail
Professional Services
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Hospitality
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Media and Entertainment
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Government
Telecommunications
Relevant Teams
Human Resources
Legal
Finance
Operations
Information Technology
Sales
Marketing
Customer Service
Research and Development
Production
Administration
Quality Assurance
Procurement
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Relevant Roles
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Managing Director
Department Manager
Team Leader
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Accountant
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Administrative Assistant
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Operations Manager
Production Supervisor
Legal Counsel
Medical Professional
Teacher
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