A Grievance Letter to Employer is a crucial document in New Zealand's employment relations framework, used when an employee needs to formally raise workplace issues with their employer. The letter should be drafted in accordance with the Employment Relations Act 2000 and other relevant New Zealand legislation. This document type is typically used when informal resolution attempts have been unsuccessful or when the nature of the grievance requires formal documentation. The letter serves multiple purposes: it officially notifies the employer of the grievance, creates a formal record of the complaint, outlines the desired resolution, and may serve as evidence in subsequent proceedings if needed. The content should be factual, professional, and clearly structured, including all relevant details about the grievance, its impact, and any supporting evidence.
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1. Sender's Contact Details: Full name, position, department, contact information, and employee ID if applicable
2. Recipient's Details: Name and title of the appropriate manager/HR representative, company name and address
3. Date: Date the letter is written
4. Subject Line: Clear indication that this is a formal grievance letter
5. Introduction: Brief statement identifying yourself and your position, and stating that this is a formal grievance
6. Details of the Grievance: Clear description of the issue, including relevant dates, times, locations, and parties involved
7. Impact Statement: Explanation of how the situation has affected you professionally and personally
8. Previous Actions Taken: Summary of any informal attempts to resolve the issue or previous communications
9. Legal/Policy Framework: Reference to relevant workplace policies, employment agreement terms, or legislation that supports your grievance
10. Desired Outcome: Clear statement of what resolution you are seeking
11. Closing Statement: Professional closing requesting a response within a reasonable timeframe
1. Union Representative Details: Include if you have union representation supporting your grievance
2. Health and Safety Implications: Include if the grievance involves workplace safety issues
3. Witness Information: Include if there are witnesses to the events described in the grievance
4. Timeline of Events: Include if the grievance involves multiple incidents or a complex sequence of events
5. Request for Meeting: Include if you want to specifically request a formal meeting to discuss the grievance
6. Confidentiality Statement: Include if the matter is sensitive and requires explicit confidentiality
1. Evidence Log: List of all supporting documents attached
2. Supporting Documentation: Copies of relevant emails, communications, photos, or other evidence
3. Medical Certificates: If the grievance relates to health issues or medical conditions
4. Previous Correspondence: Copies of previous attempts to resolve the issue informally
5. Relevant Company Policies: Copies of specific workplace policies relevant to the grievance
6. Witness Statements: Written statements from witnesses if applicable
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Chief Executive Officer
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Department Manager
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