This Hire Agreement template is designed for use in New Zealand and complies with local legislation including the Consumer Guarantees Act 1993 and Contract and Commercial Law Act 2017. It should be used whenever a business or individual wishes to hire out equipment, machinery, or other assets to another party for a specified period. The agreement encompasses crucial elements such as equipment identification, hire terms, payment arrangements, maintenance responsibilities, and risk allocation. This template can be customized based on the specific nature of the equipment being hired and the commercial context of the arrangement, while maintaining compliance with New Zealand legal requirements. The Hire Agreement serves as a vital tool for protecting both the lessor's assets and the lessee's rights while ensuring clear understanding of responsibilities and obligations throughout the hire period.
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1. Parties: Identifies and provides full details of the owner/lessor and hirer/lessee
2. Background: Explains the context and purpose of the hire agreement
3. Definitions: Defines key terms used throughout the agreement
4. Equipment Details: Specific description and identification of the equipment being hired
5. Term of Hire: Duration of the hire period, including start and end dates
6. Hire Charges: Details of hire fees, payment terms, and payment methods
7. Delivery and Collection: Arrangements for delivery and collection of the hired equipment
8. Use of Equipment: Permitted use, restrictions, and operating instructions
9. Maintenance and Repairs: Responsibilities for maintaining and repairing the equipment
10. Risk and Insurance: Allocation of risk and insurance requirements
11. Liability and Indemnity: Limitations of liability and indemnification provisions
12. Termination: Circumstances and process for ending the agreement
13. General Provisions: Standard boilerplate clauses including governing law, notices, and dispute resolution
1. Operator Requirements: Required when equipment needs specific operator qualifications or training
2. Security Deposit: Include when a security deposit is required from the hirer
3. Sub-hiring: Include if sub-hiring is permitted or specifically prohibited
4. Purchase Option: Include if the hirer has an option to purchase the equipment
5. Site Requirements: Include for equipment that requires specific site conditions or preparation
6. Export Restrictions: Include if the equipment has geographic usage restrictions
7. Environmental Compliance: Include for equipment subject to environmental regulations
8. Safety Requirements: Include detailed safety requirements for high-risk equipment
1. Equipment Schedule: Detailed specifications, photographs, and condition report of hired equipment
2. Fee Schedule: Breakdown of all fees, charges, and payment terms
3. Insurance Requirements: Detailed insurance specifications and minimum coverage requirements
4. Maintenance Schedule: Required maintenance procedures and schedules
5. Operating Instructions: Detailed instructions for safe operation of equipment
6. Return Condition Checklist: Checklist for acceptable condition upon return of equipment
Relevant legal definitions
Clauses
Relevant Industries
Construction
Manufacturing
Agriculture
Events and Entertainment
Mining
Transportation
Logistics
Warehousing
Industrial Services
Film and Television Production
Property Maintenance
Retail
Infrastructure Development
Relevant Teams
Operations
Legal
Finance
Procurement
Risk Management
Asset Management
Commercial
Business Development
Health and Safety
Maintenance
Customer Service
Contract Administration
Relevant Roles
Operations Manager
Fleet Manager
Equipment Manager
Procurement Officer
Contract Administrator
Legal Counsel
Risk Manager
Finance Manager
Asset Manager
Business Development Manager
Hire Controller
Maintenance Manager
Safety Officer
Commercial Manager
Project Manager
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