The Independent Consultant Invoice is a crucial business document used when professional consultants need to bill clients for services rendered in New Zealand. This document type is specifically designed to comply with New Zealand's tax regulations and commercial law requirements, including GST obligations where applicable. It serves as both a payment request and a tax record, typically used after the completion of consulting services or at agreed billing intervals. The invoice must contain specific elements required by New Zealand law, such as unique invoice numbers, GST registration details (if applicable), and clear service descriptions. This document is essential for maintaining proper business records, ensuring tax compliance, and facilitating timely payment for consulting services.
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1. Invoice Header: Contains consultant's business name, contact details, GST number (if applicable), invoice number, and date
2. Client Information: Full legal name and address of the client organization or individual
3. Service Description: Clear itemization of services provided, including dates and specific deliverables
4. Fees and Charges: Detailed breakdown of fees, rates, and hours (if applicable)
5. Payment Summary: Subtotal, GST (if applicable), and total amount due
6. Payment Terms: Due date and accepted payment methods
7. Bank Details: Consultant's bank account information for payment
1. Purchase Order Reference: Include when client has provided a PO number or when required by client's procurement process
2. Project Reference: When services relate to a specific project or contract reference number
3. Time Sheet Details: Detailed breakdown of hours worked when billing is time-based
4. Discount Information: When early payment or other discounts are offered
5. Late Payment Terms: Include when specifying penalties or interest for late payment
6. Special Instructions: Any specific billing or payment instructions required by either party
1. Time Sheet: Detailed log of dates, hours, and activities when billing is time-based
2. Expense Receipt Schedule: Itemized list and copies of reimbursable expenses
3. Deliverables Schedule: Detailed list of completed deliverables when billing is milestone-based
4. Rate Card: Schedule of standard rates for different service categories when multiple rates apply
Authors
Relevant legal definitions
Clauses
Relevant Industries
Information Technology
Management Consulting
Professional Services
Engineering
Financial Services
Healthcare
Education
Construction
Marketing and Communications
Legal Services
Environmental Services
Human Resources
Relevant Teams
Finance
Accounts Payable
Procurement
Legal
Operations
Project Management Office
Human Resources
Vendor Management
Administration
Relevant Roles
Independent Consultant
Freelance Professional
Business Advisor
Management Consultant
IT Consultant
Strategy Consultant
Financial Advisor
Technical Consultant
Project Consultant
Business Analyst
Training Consultant
HR Consultant
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