The Invoice Legal Document is a fundamental business document used in New Zealand commercial transactions to formally request payment for goods or services provided. This document type must comply with New Zealand's Goods and Services Tax Act 1985, Tax Administration Act 1994, and other relevant legislation. It serves multiple purposes: as a tax document for GST claims, a legal record of the transaction, and evidence of debt in case of payment disputes. The Invoice Legal Document must include specific elements such as GST registration numbers, tax calculations, and clear payment terms. It's essential for businesses operating in New Zealand to maintain proper invoice documentation for tax compliance, audit purposes, and legal protection in commercial relationships.
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1. Invoice Header: Contains the word 'Tax Invoice' (if GST registered), date of issue, and unique invoice number
2. Supplier Details: Legal business name, trading name (if applicable), GST number, business address, and contact information
3. Customer Details: Customer's legal name, billing address, and any relevant customer reference numbers
4. Service/Product Details: Clear description of goods/services provided, quantity, unit price, and basis of charging
5. Financial Summary: Subtotal, GST amount, total amount payable, and currency denomination
6. Payment Terms: Due date, acceptable payment methods, and bank account details
7. Legal Notices: Standard legal text including payment terms enforcement and late payment consequences
1. Purchase Order Reference: Include when customer has provided a PO number or when required by customer's procurement process
2. Special Payment Terms: Used when offering installment payments or special discount terms
3. Project Reference: Include for project-specific billing or when multiple projects exist for the same client
4. Delivery Details: Required for invoices involving physical goods or specific delivery locations
5. Contract Reference: Include when invoice relates to a specific contract or master services agreement
1. Schedule A - Itemized Breakdown: Detailed breakdown of products/services when main invoice contains summary only
2. Schedule B - Time Records: Detailed timesheet or time-based service delivery records when charging by time
3. Schedule C - Special Terms: Any special terms or conditions applying to this specific invoice
4. Appendix 1 - Supporting Documentation: Additional documentation such as proof of delivery, work completion certificates, or other supporting materials
Relevant legal definitions
Clauses
Relevant Industries
Professional Services
Retail
Manufacturing
Construction
Technology
Healthcare
Education
Consulting
Wholesale Trade
Transportation and Logistics
Real Estate
Agriculture
Mining and Resources
Hospitality
Financial Services
Relevant Teams
Finance
Accounts Receivable
Accounts Payable
Administration
Operations
Sales
Legal
Tax
Credit Control
Treasury
Relevant Roles
Accountant
Finance Manager
Accounts Receivable Clerk
Financial Controller
Business Owner
Operations Manager
Credit Controller
Billing Coordinator
Finance Director
Accounts Manager
Chief Financial Officer
Bookkeeper
Sales Administrator
Company Secretary
Tax Manager
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