The Professional Services Invoice is a essential business document used in New Zealand when billing for professional, consulting, or specialized services. It must comply with New Zealand tax legislation, particularly regarding GST requirements, and serves as an official record of services rendered and amounts due. This document is crucial for maintaining proper financial records, ensuring tax compliance, and facilitating timely payment for services. It should include detailed service descriptions, clear payment terms, and all necessary tax information as required by New Zealand law. The invoice is commonly used by consultants, freelancers, and professional service firms to bill their clients while maintaining compliance with local regulatory requirements.
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1. Invoice Header: Company details, GST number, invoice number, date, and 'Tax Invoice' clearly marked
2. Client Information: Full legal name and address of the client, including their GST number if applicable
3. Service Description: Clear itemization of professional services provided, including dates, hours (if applicable), and rates
4. Calculation: Subtotal, GST amount, and total amount payable clearly displayed
5. Payment Terms: Due date, payment methods, and bank account details
6. Reference Information: Purchase order number (if applicable), project reference, or other client-specified reference numbers
1. Late Payment Terms: Include when specific penalties or interest charges apply for late payment
2. Discount Terms: Include when early payment discounts are offered
3. Special Instructions: Include when there are specific billing arrangements or special conditions
4. Time Sheet Summary: Include when billing is based on time and materials
5. Progress Payment Details: Include when the invoice is part of a larger project with milestone payments
1. Detailed Time Sheet: Itemized breakdown of time spent on different tasks (when billing is time-based)
2. Materials Schedule: Detailed list of materials or disbursements if charging for additional items
3. Project Milestone Schedule: Overview of project progress and milestone completion status for progress billing
4. Rate Card: Schedule of standard rates for different service categories or staff levels
Authors
Relevant legal definitions
Clauses
Relevant Industries
Professional Services
Consulting
Legal Services
Accounting and Financial Services
IT and Technology Services
Engineering Services
Architecture and Design
Management Consulting
Marketing and Advertising
Healthcare Services
Educational Services
Environmental Services
Relevant Teams
Finance
Accounts Receivable
Billing
Administration
Professional Services
Client Services
Operations
Project Management
Legal
Accounting
Relevant Roles
Consultant
Financial Controller
Accountant
Business Manager
Finance Manager
Accounts Receivable Clerk
Professional Services Manager
Managing Director
Chief Financial Officer
Billing Coordinator
Project Manager
Independent Contractor
Freelance Professional
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