The Letter of Intent for Grants is commonly used in New Zealand when organizations intend to provide significant funding but need to establish preliminary terms before proceeding with a full grant agreement. This document type is particularly relevant when there are multiple stakeholders involved, due diligence requirements, or complex funding arrangements that require a stepped approach. While indicating serious intent, it allows both parties to proceed with planning and preparation while maintaining flexibility before final commitment. The document typically includes proposed grant amounts, key conditions, timelines, and next steps, while usually remaining non-binding except for specific provisions like confidentiality. It's especially useful in situations involving public funding, charitable trusts, or major philanthropic initiatives, where formal processes and compliance with New Zealand legislation such as the Charities Act 2005 are essential.
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1. Date and Address Block: Formal letter heading including date and recipient's details
2. Opening Statement: Clear statement of the grantor's intention to provide a grant and reference to the grantee's application or proposal
3. Grant Details: Specific amount of funding being considered and the primary purpose of the grant
4. Key Conditions: Essential conditions that must be met before proceeding with the formal grant agreement
5. Timeline: Expected timeline for finalizing the grant agreement and key milestones
6. Non-Binding Nature: Clear statement that this is not a binding commitment except for specified terms
7. Next Steps: Clear outline of what needs to happen next to progress towards a formal agreement
8. Confidentiality: Statement regarding the confidential nature of the letter and discussions
9. Expiry Date: Validity period of the letter of intent
10. Signature Block: Space for authorized signatory and acceptance by recipient
1. Due Diligence Requirements: Include when specific documentation or verification is required before proceeding
2. Exclusivity: Include when the grantee should not seek or accept other funding for the same project during the LOI period
3. Interim Funding: Include when any preliminary or emergency funding will be provided before the full grant
4. Regulatory Approvals: Include when specific regulatory or governmental approvals are needed
5. Intellectual Property: Include when the grant involves research, creative works, or technology development
6. Board Approval: Include when formal board approval is required before proceeding
1. Project Summary: Brief overview of the proposed project or initiative to be funded
2. Preliminary Budget: High-level breakdown of how the grant funds are expected to be used
3. Key Milestones: Anticipated major milestones and timeline for the project
4. Required Documentation: List of documents needed for due diligence and final agreement
Relevant legal definitions
Clauses
Relevant Industries
Charitable & Non-Profit
Education
Healthcare
Social Services
Environmental Conservation
Arts & Culture
Scientific Research
Community Development
Indigenous Development
Social Enterprise
Public Sector
Philanthropy
Relevant Teams
Legal
Finance
Compliance
Grant Administration
Executive Leadership
Project Management
Corporate Social Responsibility
Community Relations
Risk Management
Development
Relevant Roles
Chief Executive Officer
Executive Director
Grants Manager
Program Director
Financial Controller
Legal Counsel
Compliance Officer
Foundation Manager
Development Director
Board Trustee
Philanthropic Advisor
Grant Writer
Project Manager
Finance Director
Community Relations Manager
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