The Salary Increment Letter To Employer is a crucial professional document used in New Zealand workplaces when an employee formally requests a salary review. This document is typically drafted when an employee believes they have justified grounds for a pay increase, such as exceptional performance, increased responsibilities, market rate adjustments, or time-based progression. The letter should comply with New Zealand employment law, particularly the Employment Relations Act 2000, and maintain professional communication standards. It serves multiple purposes: documenting the formal request, presenting supporting evidence for the increase, and initiating the salary review process. The document becomes part of the employee's official employment records and can be referenced in future employment discussions or negotiations.
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1. Letter Header: Company letterhead, date, recipient's name and address, and reference line
2. Formal Salutation: Professional greeting addressing the employee by name
3. Opening Paragraph: Reference to previous discussions or performance reviews that led to this increment
4. Current Position Details: Confirmation of employee's current role and employment status
5. Salary Increment Details: Specific details about the new salary, the amount of increase, and effective date
6. Appreciation Statement: Recognition of employee's contribution and performance
7. Closing Statement: Instructions for acknowledging receipt and accepting the increment
8. Signature Block: Space for authorized signatory's name, title, and signature
1. Additional Benefits Changes: Include when the salary increment comes with changes to other benefits or allowances
2. Performance Expectations: Include when the increment is tied to specific performance goals or expectations
3. Confidentiality Statement: Include when there's a need to remind about salary confidentiality policies
4. Retroactive Payment Details: Include when the increment includes back-pay or is retroactively applied
5. Working Hours/Conditions Changes: Include if there are any changes to working conditions accompanying the increment
1. Revised Compensation Summary: Detailed breakdown of new salary package including base salary and any additional benefits
2. Performance Review Summary: If the increment is performance-based, a summary of the review that led to the increase
3. Tax Declaration Form: Updated tax forms if required due to the change in salary bracket
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Relevant Teams
Human Resources
Finance
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Payroll
Compensation and Benefits
Employee Relations
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