The Work Confirmation Letter is a crucial preliminary document in New Zealand's employment process, typically issued after verbal discussions and before the full employment agreement. It serves to formally document the offer of employment and outline key terms and conditions in accordance with New Zealand employment law. This document is particularly important as it provides written confirmation of the essential elements of employment as required by the Employment Relations Act 2000, while allowing time for the more detailed employment agreement to be prepared. The Work Confirmation Letter should be drafted carefully to ensure it accurately reflects the agreed terms and complies with all relevant New Zealand employment legislation, including minimum statutory requirements.
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1. Letter Header: Company letterhead, date, and addressee details
2. Opening: Formal greeting and confirmation of the job offer
3. Position Details: Job title, reporting relationship, and brief description of role
4. Employment Type: Confirmation of permanent/fixed-term/casual status and start date
5. Compensation: Salary/wage rate, payment frequency, and method of payment
6. Hours of Work: Working hours, days, and location
7. Leave Entitlements: Basic statement of annual leave, sick leave, and public holiday entitlements
8. Reference to Full Agreement: Statement referring to the full employment agreement that will follow
9. Acceptance: Instructions for accepting the offer and deadline for response
10. Closing: Signature block and company representative details
1. Probationary Period: Include when the role is subject to a trial or probationary period
2. KiwiSaver: Include for eligible employees, detailing enrollment options
3. Conditional Offers: Include when offer is subject to conditions like background checks or drug testing
4. Benefits Summary: Include when offering additional benefits beyond standard entitlements
5. Confidentiality Statement: Include for roles involving sensitive information
6. Vehicle/Tool Provision: Include when company provides equipment or vehicle
7. Flexible Working: Include when offering remote work or flexible arrangements
1. Job Description: Detailed description of role responsibilities and requirements
2. Benefits Schedule: Detailed explanation of company benefits package
3. Company Policies Summary: Overview of key company policies affecting employment
4. Health and Safety Summary: Basic health and safety requirements for the role
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