The Car Dealership Invoice is a crucial document in Philippine vehicle sales transactions, serving multiple purposes in the automotive retail process. It is required whenever a new or used vehicle is sold through an authorized dealership in the Philippines, providing comprehensive documentation of the sale transaction. The document must comply with various regulations including the Consumer Act of the Philippines, tax laws, and Land Transportation Office requirements. The invoice includes essential information such as vehicle specifications, pricing details, tax computations, and payment terms, while also serving as a foundation document for vehicle registration and ownership transfer. Its format and content are designed to meet both commercial needs and regulatory requirements under Philippine law.
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1. Dealer Information: Complete details of the dealership including registered business name, TIN, address, contact information, and dealer license number
2. Customer Information: Complete details of the buyer including full name, address, TIN (if applicable), and contact information
3. Vehicle Details: Comprehensive description of the vehicle including make, model, year, color, engine number, chassis number, and other identifying specifications
4. Transaction Details: Purchase price breakdown, payment terms, date of sale, and invoice number
5. Tax Information: Breakdown of all applicable taxes including VAT, vehicle registration tax, and other government-mandated fees
6. Payment Information: Details of payment method, installment terms if applicable, and payment receipt details
7. Certification: Statement certifying the accuracy of the information and compliance with Philippine laws
1. Trade-In Details: Information about any trade-in vehicle, including its valuation and details - used when there is a trade-in vehicle involved
2. Financing Information: Details of financing arrangements if the purchase is not made in cash - included when vehicle is purchased through financing
3. Insurance Details: Information about mandatory and optional insurance coverage - included when insurance is arranged through the dealership
4. Promotional Discounts: Details of any special offers, discounts, or promotions applied to the purchase - included when applicable
5. Additional Services: Details of any additional services purchased such as extended warranty or maintenance packages - included when additional services are purchased
1. Schedule A - Vehicle Specifications: Detailed technical specifications of the vehicle including all features and accessories
2. Schedule B - Warranty Terms: Complete details of manufacturer and dealer warranties
3. Schedule C - Maintenance Schedule: Recommended maintenance schedule and warranty compliance requirements
4. Appendix 1 - Vehicle Inspection Report: Pre-delivery inspection report detailing the condition of the vehicle
5. Appendix 2 - Deed of Sale: Official deed of sale document required for vehicle registration
6. Appendix 3 - Registration Documents: Copies of initial registration documents and requirements
Authors
Relevant legal definitions
Clauses
Relevant Industries
Automotive
Retail
Financial Services
Insurance
Transportation
Legal Services
Tax and Accounting
Relevant Teams
Sales
Finance
Accounting
Administration
Legal
Compliance
Customer Service
Operations
Documentation
Relevant Roles
Sales Manager
Finance Manager
Accounting Manager
Sales Executive
Dealership Owner
Administrative Officer
Compliance Officer
Tax Accountant
Legal Counsel
Customer Service Representative
Business Development Manager
Operations Manager
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