This document serves as a standardized agreement template for Time And Material Billing arrangements in the Philippines, commonly used when the exact scope or duration of services cannot be predetermined. It is particularly relevant for professional services, consulting, technology, and construction projects where work requirements may evolve over time. The agreement complies with Philippine commercial and labor laws, incorporating necessary provisions for proper documentation of time spent, material costs, and payment procedures. It includes specific clauses required under Philippine jurisdiction regarding contract formation, service delivery, and dispute resolution. The template is designed to protect both service providers and clients by clearly defining billing rates, approval processes, and quality standards while maintaining flexibility for varying project needs.
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1. Parties: Identification and details of the contracting parties
2. Background: Context of the agreement and relationship between the parties
3. Definitions: Definitions of key terms used throughout the agreement
4. Scope of Services: Detailed description of services to be provided under the time and materials arrangement
5. Time Recording and Approval: Procedures for recording, submitting, and approving time entries
6. Materials and Expenses: Rules for charging, documenting, and approving material costs and expenses
7. Rates and Payment Terms: Hourly rates, material markup, payment schedule, and invoicing requirements
8. Service Standards: Quality standards and performance expectations for service delivery
9. Personnel Requirements: Qualifications and requirements for personnel providing services
10. Term and Termination: Duration of the agreement and conditions for termination
11. Confidentiality: Protection of confidential information shared during service delivery
12. Intellectual Property: Ownership and rights to work products created during service delivery
13. Liability and Indemnification: Allocation of risks and responsibilities between parties
14. General Provisions: Standard legal provisions including governing law, notices, and amendments
1. Insurance Requirements: Specific insurance coverage requirements, used when services involve significant risks or regulatory requirements
2. Security Requirements: Security protocols and requirements, used when services involve access to sensitive systems or information
3. Disaster Recovery: Business continuity and disaster recovery procedures, used for critical service arrangements
4. Data Privacy: Specific data protection requirements, used when personal data processing is involved
5. Subcontracting: Terms for engaging subcontractors, used when subcontracting is permitted
6. Performance Metrics: Specific KPIs and measurement criteria, used for complex service arrangements
7. Training Requirements: Training and certification requirements, used when specific qualifications are necessary
8. Government Compliance: Specific regulatory compliance requirements, used when services are regulated or government-related
1. Schedule A - Rate Card: Detailed breakdown of hourly rates by personnel level and expertise
2. Schedule B - Approved Personnel: List of pre-approved personnel who may provide services
3. Schedule C - Material Pricing: Pricing structure and markup rates for materials
4. Schedule D - Time Recording Procedures: Detailed procedures and requirements for time recording
5. Schedule E - Expense Policy: Allowed expenses and reimbursement procedures
6. Appendix 1 - Service Level Requirements: Detailed service quality standards and metrics
7. Appendix 2 - Required Reports: Templates and requirements for regular reporting
8. Appendix 3 - Change Request Form: Template for requesting changes to services or rates
Authors
Relevant legal definitions
Clauses
Relevant Industries
Information Technology
Professional Services
Construction
Engineering
Management Consulting
Software Development
Infrastructure
Healthcare
Education
Manufacturing
Energy
Telecommunications
Research and Development
Architecture
Business Process Outsourcing
Relevant Teams
Legal
Finance
Operations
Procurement
Commercial
Business Development
Account Management
Service Delivery
Human Resources
Project Management Office
Billing
Contracts Administration
Relevant Roles
Project Manager
Contract Administrator
Legal Counsel
Finance Director
Operations Manager
Procurement Manager
Commercial Director
Business Development Manager
Account Manager
Service Delivery Manager
Chief Financial Officer
Chief Operations Officer
Human Resources Director
Resource Manager
Billing Coordinator
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