The Hotel Receipt Doc is a critical document in the Philippine hospitality industry that serves as both a legal record and a financial instrument. It is required whenever a hotel provides accommodation or related services to guests, whether for leisure or business purposes. The document must comply with multiple regulatory frameworks, including the Consumer Act of the Philippines, BIR regulations, and Department of Tourism guidelines. A properly formatted Hotel Receipt Doc includes essential information such as the hotel's tax identification details, guest information, itemized charges, tax computations, and payment details. It is particularly important for business travelers who need detailed documentation for expense claims, corporate clients requiring formal billing records, and hotels maintaining compliance with Philippine tax and tourism regulations. The document also serves as proof of stay for various purposes, including visa applications and corporate expense reporting.
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1. Hotel Information: Legal name of the hotel, complete address, contact details, and tax identification number
2. Guest Information: Guest name, contact information, and any relevant identification details
3. Room Details: Room number, type, rate, and duration of stay (check-in and check-out dates/times)
4. Charges Breakdown: Itemized list of all charges including room rate, taxes, and service charges
5. Payment Information: Total amount, payment method, and transaction reference numbers
6. Tax Details: VAT and other applicable tax information, including TIN and permit numbers
7. Authentication: Receipt number, date of issuance, and authorized signatory details
1. Additional Services: Itemized list of extra services used (restaurant, spa, room service, etc.) - included when guest uses additional hotel services
2. Special Requests: Documentation of any special arrangements or requests fulfilled - included when specific accommodations were made
3. Group/Corporate Information: Company details and billing arrangements - included for corporate bookings
4. Loyalty Program: Points earned or benefits applied - included for members of hotel loyalty programs
5. Cancellation/Modification Details: Information about any booking changes or cancellation fees - included when applicable
1. Itemized Service Charges: Detailed breakdown of all additional services and charges beyond room rate
2. Tax Computation Sheet: Detailed calculation of various tax components applied to the bill
3. Payment History: Record of partial payments or deposits made prior to final billing
Relevant legal definitions
Clauses
Relevant Industries
Hospitality
Tourism
Travel
Corporate Travel
Events and Conferences
Food and Beverage
Leisure and Recreation
Relevant Teams
Front Desk
Accounting
Finance
Revenue Management
Administration
Compliance
Guest Services
Night Audit
Corporate Sales
Business Development
Relevant Roles
Hotel Manager
Front Desk Manager
Accounting Manager
Finance Director
Revenue Manager
Night Auditor
Front Desk Clerk
Accounts Receivable Clerk
Corporate Travel Manager
Compliance Officer
Financial Controller
Bookkeeper
Administrative Assistant
Travel Coordinator
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