The Car Property Management Agreement is essential for situations where vehicle owners seek professional management of their automotive assets in the Philippines. This document is particularly relevant for both individual owners with luxury vehicles and corporations with vehicle fleets who wish to outsource the management and maintenance of their vehicles to specialized property management companies. The agreement, governed by Philippine law, encompasses comprehensive provisions for vehicle maintenance, insurance management, compliance with local transportation regulations, financial reporting, and operational procedures. It is designed to comply with the Civil Code of the Philippines and the Land Transportation and Traffic Code, while addressing practical aspects of vehicle management such as maintenance schedules, driver management, and emergency procedures. The document is commonly used in corporate fleet management, luxury vehicle management, and commercial transportation operations where professional oversight of vehicle assets is required.
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1. Parties: Identifies and provides full details of the car owner and the property management company
2. Background: Explains the context of the agreement and the parties' intention to enter into a car property management arrangement
3. Definitions: Defines key terms used throughout the agreement for clarity and legal certainty
4. Appointment and Term: Formally establishes the property manager's appointment and specifies the duration of the agreement
5. Scope of Services: Details the specific services to be provided by the property manager in relation to the vehicle(s)
6. Property Manager's Obligations: Lists all duties and responsibilities of the property manager including maintenance, insurance, record-keeping, and reporting
7. Owner's Obligations: Specifies the car owner's responsibilities including providing necessary documentation and maintaining valid registration
8. Fees and Payment Terms: Details the management fees, payment schedule, and any additional charges
9. Insurance and Liability: Outlines insurance requirements and allocation of liability between parties
10. Termination: Specifies conditions and procedures for ending the agreement
11. Governing Law and Dispute Resolution: States the applicable law (Philippines) and methods for resolving disputes
1. Revenue Management: Include when the vehicle is used for commercial purposes, detailing revenue collection and distribution
2. Multiple Vehicle Provisions: Include when the agreement covers more than one vehicle
3. Emergency Procedures: Include for high-value vehicles or when specific emergency protocols are required
4. Environmental Compliance: Include when the vehicle requires specific environmental compliance management
5. Staff and Drivers: Include when the property manager will provide or manage drivers
6. Technology and Tracking Systems: Include when GPS or other tracking systems are part of the management service
1. Schedule 1 - Vehicle Details: Complete technical specifications and registration details of the vehicle(s)
2. Schedule 2 - Fee Schedule: Detailed breakdown of all fees, charges, and payment terms
3. Schedule 3 - Service Level Agreement: Specific performance metrics and service standards
4. Schedule 4 - Maintenance Schedule: Planned maintenance schedule and procedures
5. Schedule 5 - Authorized Drivers: List of approved drivers with license details (if applicable)
6. Appendix A - Required Insurance Coverage: Detailed insurance requirements and minimum coverage levels
7. Appendix B - Incident Report Template: Standard form for reporting accidents or incidents
8. Appendix C - Vehicle Inspection Checklist: Standard form for regular vehicle inspections
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