A Consent Letter for Tour is a critical document in the Philippine tourism and travel industry, required whenever an individual or organization needs formal authorization for tour participation. This document is particularly essential for organized tours, school excursions, and especially when minors are involved. It must comply with Philippine regulations, including the Tourism Act of 2009 and Department of Tourism guidelines. The letter typically includes participant details, tour specifics, emergency contacts, and explicit consent statements. For minors, additional requirements under the Child and Youth Welfare Code must be met. The document serves multiple purposes: it provides legal protection for tour operators, ensures clear communication of responsibilities, and facilitates smooth interactions with authorities during travel.
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1. Letter Date and Location: Current date and place where the letter is being written
2. Recipient Details: Name and address of the organization or authority to whom the consent letter is addressed
3. Subject Line: Clear indication that this is a tour consent letter
4. Traveler Information: Full name, date of birth, passport/ID numbers of the person(s) traveling
5. Consent Grantor Information: Full name and contact details of the person giving consent (parent/guardian if for a minor)
6. Tour Details: Specific information about the tour including dates, destinations, and tour operator details
7. Consent Statement: Clear and explicit statement of consent for the tour participation
8. Emergency Contact Information: Contact details for emergencies during the tour
9. Signature Block: Space for signature, name, and date for the person giving consent
1. Medical Authorization: Authorization for emergency medical treatment, used when the traveler has specific medical conditions or for minor travelers
2. Special Requirements: Any special needs or requirements for the traveler during the tour
3. International Travel Authorization: Additional consent specifics for international travel, including permitted countries and duration
4. Accommodation Details: Specific details about where the traveler will be staying during the tour
5. Financial Responsibility Statement: Statement about who is responsible for tour-related expenses
6. Custody Information: Required when the traveler is a minor and parents are separated/divorced
1. Copy of Valid ID: Photocopy of government-issued ID of the person giving consent
2. Proof of Relationship: Documents proving relationship between consent grantor and traveler (if applicable)
3. Tour Itinerary: Detailed schedule of the tour provided by the tour operator
4. Medical Information Sheet: Details of any medical conditions, medications, or allergies (if applicable)
5. Travel Insurance Details: Copy of travel insurance policy information (if applicable)
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